Coordinator/Student Programs

at K-State Student Union in Manhattan, Kansas, United States

Job Description

Role Overview

This position focuses on program coordination, student mentorship, and operational management within a university setting. You will work closely with student-volunteer committees to develop, execute, and evaluate various programs, which includes managing event logistics and ensuring safety and security. Additionally, the role involves building strong relationships with community stakeholders, as well as managing a flexible schedule that includes non-traditional working hours.

Administrative & Leadership Responsibilities
Beyond program execution, you will be responsible for contract negotiations with performers, venues, and agents. The role also requires financial oversight, such as assisting with budget development, monitoring expenditures, and submitting timely payment requests. Furthermore, you will lead the student staff by hiring, training, scheduling, and evaluating student assistants to support departmental goals.

Program coordination-specific

45%: Develop, coordinate, execute, and evaluate programs in coordination with student-volunteer committees. Attend student-volunteer committee meetings. Advise, guide, and mentor student-volunteers to encourage student involvement and develop future leaders. Oversee program execution logistics (to include set-ups and tear-downs). Anticipate, plan, and troubleshoot program safety and security scenarios. Ensure effective communication and coordination with community stakeholders and vendors to encourage successful outcomes. Manage schedule to balance long and non-traditional working hours.

30%: Understand, review, and negotiate contract terms with agents, performers, entertainers, venues, and the like. Submit contracts to university counsel for legal review prior to execution. Seek final contract review and approval from supervisor. Execute contract while ensuring agreed upon provisions are met.

10%: Assist with committee budget development. Monitor and ensure spending is within financial parameters. Submit timely payment requests and receipts of expenditures. Serve on both internal and external committees. Perform other duties as assigned and instructed.

Departmental functions

15%: Hire, train, manage and evaluate assigned student assistant position(s). Manage employee work schedules based on departmental need and in alignment with budget. Anticipate changing priorities and special projects; schedule/adjust employee workloads as necessary.

Commitment to Diversity, Equity, Inclusion, and Belonging

The K-State Student Union actively seeks candidates whose commitments and contributions will advance the Union’s commitment to the Principles of Community. Policy on nondiscrimination.