Key-Instruments Manager (SCR)

at SC Regional Mental Health Hosp in Wichita, Kansas, United States

Job Description

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Important Recruitment Information for this vacancy

• Job Posting closes: Open until Filled


• 
  Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.

Agency Information:  

South Central Regional Mental Health Hospital (SCR)

South Central Regional Mental Health Hospital (SCR) is Kansas’s newest state psychiatric hospital and serves adults experiencing serious mental illness throughout south-central Kansas. Located in Wichita, SCR is a 104-bed facility committed to delivering evidence-based, trauma-informed care in a modern, recovery-oriented environment.

About the Position

Who can apply: Anyone

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: M-F

Eligible to Receive Benefits: Yes

Veterans’ Preference Eligible: Yes

Disability Preference Eligible: Yes

Search Keywords: Key-Instruments Manager

Compensation: $24.00- $26.00 per hour

* Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information

Position Summary & Responsibilities

Position Summary:  

The Key/Instrument Manager is responsible for the overall management, security, accountability, and control of the organization’s key and tool inventory. 

This position maintains accurate records of all keys, access devices, tools and related security assets; oversees the issuance, return, replacement, and reconciliation of keys; and ensures that key access is appropriately authorized and documented.

The Key/Instruments Manager works closely with Security, Facilities, Nursing, Environmental Services, Administration, and other departments to maintain effective access control throughout the organization. The position identifies and addresses key-control concerns, conducts routine audits and inventories, maintains required documentation, and supports the organization’s overall security and safety objectives.

Job Responsibilities may include but are not limited to the following:  

Key/Tool Inventory and Control

• Maintain complete and accurate inventory of all organizational tools, keys, key rings, access devices, and other assigned access-control assets. 


• Establish and maintain a system for the issuance, assignment, return, replacement, and tracking of keys and tools. 


• Verify authorization before issuing keys or other access devices. 


• Maintain records identifying the key(s) assigned to each employee, department, location, or function. 


• Ensure keys are appropriately labeled, secured, stored, and accounted for when not in use. 


• Maintain secure control of master keys and other keys providing elevated access. 


• Monitor and control access to key storage areas and key-control systems. 


• Ensure duplicate keys are produced only with appropriate authorization.

Key Issuance, Retrieval, and Accountability

• Coordinate the issuance and return of tools and keys for employees, departments, contractors, and other authorized individuals. 


• Collect and reconcile keys when employees transfer positions, change departments, go on extended leave, or separate from employment. 


• Conduct routine and as-needed key inventories and reconciliations to identify missing, unreturned, or improperly assigned keys and tools. 


• Investigate discrepancies in tool/key inventory and promptly report unresolved or significant security concerns. 


• Establish and maintain procedures for reporting lost, stolen, damaged, or misplaced tools/keys. 


• Maintain documentation of lost, stolen, damaged, or compromised tools/keys and coordinate appropriate follow-up. 


• Coordinate re-keying or other corrective action when keys are lost, stolen, or otherwise compromised.

Access Control and Facilities Coordination

• Work closely with Facilities regarding key duplication, re-keying, lock changes, and other access-control needs. 


• Coordinate with departments to evaluate and address key and access needs. 


• Work with authorized vendors regarding key-control and physical access services. 


• Assist with maintaining effective access controls for restricted, high-security, and sensitive areas.


• Identify potential vulnerabilities related to physical keys and access and recommend appropriate corrective action

Documentation, Auditing, and Compliance

• Maintain accurate and current key-control records and documentation. 


• Conduct periodic audits of tool/key assignments and inventory. 


• Provide reports regarding tool/key inventory, assignments, discrepancies, and access-control concerns as requested. 


• Maintain documentation in accordance with organizational policies and applicable regulatory requirements. 


• Assist with developing, reviewing, and maintaining policies and procedures related to tool/key control and physical access. 


• Ensure tool/key-control practices support organizational security, safety, and regulatory requirements.

Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists other employees in the work unit in accomplishing assignments as necessary.

Qualifications

Minimum Requirements

• One year of experience in security, access control, inventory management, facilities, or a related field.


• One year of experience maintaining accurate records and tracking assigned property, equipment, or other controlled assets.

Preferred Requirements

• Experience with key-control systems, electronic access-control systems, or physical security operations.


• Experience in a healthcare, behavioral health, correctional, governmental, or other highly secure environment.


• Experience with locksmithing.


• Previous supervisory or leadership experience.

Physical Requirements

• Ability to stand, walk, bend, stoop, reach, and lift as required to perform security and key/tool-control duties.


• Ability to transport tools, keys, records, and other security-related materials.


• Ability to respond promptly to security situations throughout the facility.


• Ability to work in a variety of indoor and outdoor environments as required.

Post-Offer, Pre-employment Requirements:

• Must be able to pass a background check prior to employment.


• Must take and pass a pre-employment drug screening test.

Recruiter Contact Information

KDADS Human Resources Recruiter

503 S. Kansas Ave

Topeka, KS 66603

Phone: 785-296-0463

Fax: 785-368-6688

Email: KDADS.APPLY@ks.gov

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email sent to the Preferred email on the My Contact Information page

Notifications view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: How to Apply for a Job Instructions and How to Search for a Job Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers – My Job Applications page

• Transcripts


• DD214 (if you are claiming Veterans Preference)

Upload these on the Attachments step in your Job Application

• Resume


• Cover Letter

Helpful Resources at jobs.ks.gov: How, What, & Where do I Upload Documents 

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas.  Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer.  A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.   

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you.  The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas.  The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue – Tax Clearance Frequently Asked Questions

How to Claim Veterans Preference

Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a “veteran”; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position.  The veterans’ preference laws do not guarantee the veteran a job.  Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veterans Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person’s eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer.  All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.