at Osawatomie State Hospital in Osawatomie, Kansas, United States
Job Description
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Important Recruitment Information for this vacancyJob Posting closes: September 23, 2026Agency Information: Osawatomie State HospitalAbout the PositionWho can apply: AnyoneClassified/Unclassified Service: UnclassifiedFull-Time/Part-Time: Full-timeRegular/Temporary: RegularWork Schedule: M-F, 3:00 PM – 11:00 PM, every few weekends 10:00 AM – 6:00 PMEligible to Receive Benefits: YesVeterans’ Preference Eligible: YesSearch Keywords: HIM, Health Information Management, Admissions, Patient Processing, Administrative, Records, DocumentingCompensation: $15.91 – $17.79TEMPORARY additional differential of $2.50/hr for all hours worked.
* Salary can vary depending upon education, experience, or qualifications.
Employment BenefitsComprehensive medical, mental, dental, vision, and additional coverageSick & Vacation leaveWork-Life Balance programs: parental leave, military leave, jury leave, funeral leavePaid State Holidays (designated by the Governor annually)Fitness Centers in select locationsEmployee discounts with the STAR ProgramRetirement and deferred compensation programs
Visit the Employee Benefits page for more information
Osawatomie State Hospital is licensed by the State of Kansas to provide care and treatment for adults diagnosed with psychiatric disorders regardless of ability to pay. There are currently two hospitals on the Osawatomie campus in Miami county: Osawatomie State Hospital (OSH) and Adair Acute Care (AAC). Adair Acute Care are a 60-bed facility, certified by the Centers for Medicare and Medicaid Services.
All employees are expected to work in a harmonious and cooperative fashion with other staff to provide efficient and effective customer service: to use free time as available to assist other staff in the completion of work assignments and perform other tasks as needed; to contribute to a positive work environment through a positive, helpful, courteous demeanor towards staff, customers and the general public; and to adhere to appropriate standards of conduct regarding the use of leave, reports to work on time and in the designated fashion.
This position completes admissions and processing of admission paperwork prior to admission. Gathering all documentation necessary to perform a complete admission. This position will also gather information on patients that have been at the hospital prior to give to the admitting physician according to CMS standards. This position will also include rounding to various places across campus to assist with medical record processing. Picking up documentation to scan into the electronic health record as well as filing into the hard chart on different units. The employee will also follow guidelines within the department to process medical records, input information into reports, and process reports as necessary. This position is also responsible for answering phones, providing the units with requested documentation or wristbands, and completing projects as assigned by the HIM Systems Coordinator. During the scheduled hours, this position will also process any Release of Information requests needed to be processed as STAT requests.
This position completes admissions and processing of admission paperwork prior to admission. Gathering all documentation necessary to perform a complete admission. This position will also gather information on patients that have been as the hospital prior to give to the admitting physician according to CMS standards. This position will also include rounding to various places across campus to assist with medical record processing. Picking up documentation to scan into the electronic health record as well as filing into the hard chart on different units. The employee will also follow guidelines within the department to process medical records, input information into reports, and process reports as necessary. This position is also responsible for answering phones, providing the units with requested documentation or wristbands, and completing projects as assigned by the HIM Systems Coordinator. During the scheduled hours, this position will also process any Release of Information requests needed to be processed as STAT requests.
The essential functions of this position may require physical strength to frequently push, pull, twist, bend, squat, walk, stand for extended periods of time, lift and/or restrain residents with or without assistance and respond to aggressive resident behavior with specific, trained techniques. Be able to observe and respond to residents in distress.
Osawatomie State Hospital Adair Acute Care is funded in part by the Centers for Medicare and Medicaid Services and is subject to requirements bestowed by Federal and State levels of government conditions of participation.
Position Summary & ResponsibilitiesPosition Summary: Employee is responsible for data entry, reporting, medical record procedures and for general clerical work and document imaging required to maintain patient records and process patient data. This position will also perform data entry and processing for patient related statistics. This position requires great attention to detail to ensure best practices. This position is responsible for release of information to outside agencies for emergency requests after regular business hours. This position requires the individual to have excellent customer service skills within the hospital and with the public. The employee will cover weekend hours and holidays from 10:00 AM – 6:00 PM on a rotating basis.Job Responsibilities may include but are not limited to the following:
- Basic Administrative Functions
- Document Automation
- Records
- Chart Audits
- STAT Cards
- Authentication
Helpful Resources at jobs.ks.gov: How to Apply for a Job Instructions and How to Search for a Job Instructions"
Required Documents for this Application to be CompleteUpload these on the Careers – My Job Applications page
Transcripts
DD214 (if you are claiming Veterans Preference)
Upload these on the Attachments step in your Job ApplicationKansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue – Tax Clearance Frequently Asked Questions
How to Claim Veterans PreferenceVeterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a “veteran”; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans’ preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.Learn more about claiming Veterans Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person’s eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
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