Office Assistant - Part-Time

at Varney & Associates, CPAs, LLC in Emporia, Kansas, United States

Job Description

Office Assistant (Part-Time/Seasonal)

Location: Emporia Satellite Office
Employment Period: October through April 15
Schedule: Part-Time Monday – Friday, 15-20 hours per week. Flexible Hours Based on Seasonal Needs

Position Summary

We are seeking a reliable and organized seasonal Office Assistant to support the day-to-day operations of our Emporia satellite office during tax season. This role serves as an in-office resource for clients and staff, helping manage client documents, appointments, and administrative tasks while ensuring the office remains welcoming and efficient.

The ideal candidate is professional, detail-oriented, comfortable learning office procedures, and able to assist clients with routine questions and processes.

Primary Responsibilities

Client Support

• Welcome clients and assist with document drop-offs and pickups.
• Help clients navigate routine office procedures and answer basic questions.
• Schedule and confirm client appointments.
• Maintain a professional and welcoming office environment.
• Direct client questions to the appropriate team member when needed.

Document Management

• Scan and upload client documents into the firm's document management system.
• Organize and save electronic files according to established procedures.
• Prepare and send documents for electronic signature.
• Monitor electronic signature requests and notify staff of completed items.
• Maintain accurate and organized client records.

Administrative Support

• Assemble completed tax returns and client delivery packets.
• Process incoming and outgoing mail.
• Assist with filing, copying, and other clerical tasks.
• Keep office supplies stocked and organized.
• Provide general administrative support wherever needed.

Varney & Associates CPA’s LLC is an equal opportunity employer and welcomes candidates from diverse backgrounds to apply.