Inventory Management Specialist

at Veterans Affairs, Veterans Health Administration in Leavenworth, Kansas, United States

Job Description

Summary The Inventory Management Specialist located within the Consolidated Mail Outpatient Pharmacy – Leavenworth and is responsible for inventory management and purchase of expendable and non-expendable supplies in the assigned CMOP. Responsibilities Duties may include but are not limited to: Manages and controls assigned class of expendable material for a CMOP location. Recognized as an authority on expendable (EX) and non-expendable (NX) commodity management and serves as a point of contact to all service lines. Acts as a point of contact for coordination of commodity support and resolution supply problems across departments. Makes decisions and commitments for the CMOP on pharmaceutical, medical/surgical, and other supplies. Conducts quantitative analysis of historical usage patterns for opportunities for potential cost savings, efficiencies, and process improvements. Utilizes performance measures to conduct forecasting and quantitative analysis. Contributes to the development of standard operating procedures. Contributes to short, mid, and long term advanced planning for expendable items. Analyzes data to include demand history, program requirements, operations, procurement lead-time, current stock levels, and other factors that impact procurement decisions. Uses a wide range of well-established and commonly applied inventory principles, standard and nonstandard methodologies, and concepts to determine need to intervene in the supply system. Performs analytical work to manage, regulate, coordinate, or otherwise exercise control over EX and NX supplies. Participates in federal and agency return and reutilization of medical supplies program activities. Coordinates disposal of surplus or excess supplies in accordance with specific agency directives and procedures. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday through Friday, 7:00am to 4:30pm Position Description/PD#: Inventory Management Specialist/PD36108A Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver’s licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period (if required), your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/04/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Uses computerized inventory systems and ability to download and upload data to the appropriate database. Creates and maintains inventory records Assists with managing inventories of a wide variety of pharmaceuticals, expendable, and non-expendable items. Uses bar code scanning equipment and appropriate tagging equipment for inventory control purposes. Uses supply principles, planning, inventory and accounting methods to properly manage the inventory management program, OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 1 full year of graduate level education OR superior academic achievement. OR, Combination: Applicants may also combine education and experience to qualify at this level. Must have a combination of specialized experience and education with total percentages equal to at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. (TRANSCRIPTS REQUIRED). Physical Requirement: Work is normally accomplished in an office setting; however, due to the nature of the position and duties, may be called upon to assist in the receipt, storage and distribution of various supplies, primarily consisting of lifting light boxes generally less than 40 pounds, utilizing appropriate material handling devices and placing items on shelves or carrying them elsewhere on station or within the catchment area. Must maintain applicable training and licensing to operate assigned equipment. For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or