at Maize USD 266 in Maize, Kansas, United States
Job Description
The Secretary manages student enrollment, maintains student attendance and academic records, banking and financial information, and every day office duties to support the students, families and staff.
A Day in the Life:
- Maintains permanent student records, enters Skyward data, and collects and distributes district enrollment records in order to comply with district and state requirements.
- Types and distributes weekly timesheets for staff, records students’ weekly productive/non-productive time, records credits earned, and prepares attendance reports for students and staff in order to manage attendance records.
- Types and distributes students’ academic schedules, records credits/grades in Skyward for report cards, transcripts, and permanent records, and maintains students’ permanent records in order to manage student academic records.
- Records student and district fees, balances bank statements, makes deposits, writes checks and keeps requisitions and records for CHSM in order to manage finances.
- Takes lunch count, sends count to PWS, and types menus for students/staff in order to manage the CHSM lunch program.
- Answers phones, greets guests, conducts school tours, advises students, completes mailings and orders supplies for students/staff for the purpose of operating an organized, friendly, and efficient office.
- Purchases items and sets up the reception table for graduates in order to prepare for CHSM graduations.
- Organizes orders, picks up and serves lunch for students/staff on speaker Thursday in order to provide a CHSM lunch.
- Maintains accurate attendance and financial records for the purpose of assisting with auditors.
- Prepares Skyward reports and updates and keeps current with Skyward training for the purpose of generating and maintaining district required records.
- Sets appointments, makes interview folders, and requests records of students in order to get new students enrolled.
- Maintains confidentiality as appropriate in order to comply with district, state and federal laws.
- Perform other duties as assigned for the purpose of ensuring the efficient and effective functioning of the office and building.
Perks of Working for Maize USD 266
- School schedule – work when students are in session along with a couple of additional weeks
- Holidays off – enjoy a week at Thanksgiving, two weeks around Christmas, and Spring Break
- Paid Leave –12 sick days and 4 personal days a year
- Benefits – subsidized health benefits along with a variety of other benefits
- Retirement - KPERS retirement plan
Profile of a Successful Candidate
- Has basic computer and office skills.
- People skills are important, as well as a positive attitude and good oral/written communication.
- Ability to multi-task.
- Detail oriented
- Ability to work well with others.
- Has a high school diploma.
- Accounting or bookkeeping
- Office experience is recommended.
- Attendance: Must maintain regular and acceptable attendance/punctuality as required by the Board of Education policies and regulations.
- Must have a cleared background check and current TB skin test.
Environment
- Can be a stressful mental environment while working with frequent interruptions.
- Generally the job requires 90% sitting and 10% standing/walking.
- Occasional lifting of boxes, as well as carrying, pushing, pulling, stooping, kneeling, and crouching. Fine finger dexterity is used.
