Medical Operations Virtual Meeting Moderator

at ICON Clinical Research in Lenexa, Kansas, United States

Job Description

Medical Operations Virtual Meeting Moderator

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

As a Medical Operations Virtual Meeting Moderator at ICON, you will serve as a Subject Matter Expert (SME) in virtual meeting technologies, with primary expertise in Microsoft Teams, related databases, and team collaboration (SharePoint) sites. This role is responsible for coordinating meeting logistics, conducting technology readiness checks, providing guidance on platform capabilities and best practices, and ensuring that all stakeholders and presenters are fully prepared regarding meeting requirements, timelines, arrival expectations, and technical considerations. The overall objective is to deliver a professional, efficient, and uninterrupted meeting experience while maintaining a high standard of operational excellence.

What You Will Do:

You will take responsibility for scientific operations deliverables, applying your skills to ensure quality and efficiency.

Key responsibilities include:

+ Supporting project managers in the planning, execution, and monitoring of clinical trials.

+ The individual will serve as a Subject Matter Expert (SME) in virtual meeting technologies, with primary expertise in Microsoft Teams, related databases, and team collaboration (SharePoint) sites.

+ Responsible for coordinating meeting logistics, conducting technology readiness checks, providing guidance on platform capabilities and best practices, and ensuring that all stakeholders and presenters are fully prepared regarding meeting requirements, timelines, arrival expectations, and technical considerations.

+ The overall objective is to deliver a professional, efficient, and uninterrupted meeting experience while maintaining a high standard of operational excellence.

Your Profile:

Required qualifications and experience:

+ Bachelor’s degree in life sciences, pharmacy, or a related field.

+ Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint, with the ability to leverage these tools to support operational excellence, project execution, and effective collaboration.

+ Demonstrated expertise in project management, including exceptional written and verbal communication, facilitation, conflict resolution, stakeholder engagement, and resource management.

+ Results-driven, deadline-oriented self-starter with a proven ability to proactively engage cross-functional teams, drive accountability, and ensure project timelines are consistently achieved.

+ Experience facilitating/Moderating Virtual Global Meetings.

+ Experience setting up MS Teams from start to finish – Required.

+ Subject Matter Expert in using MS Teams.

+ Strong organizational skills with the ability to prioritize tasks and meet deadlines.

+ Excellent attention to detail and accuracy in data management and documentation.

+ Effective communication skills, with the ability to work effectively across teams.

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

+ Various annual leave entitlements

+ A range of health insurance offerings to suit you and your family’s needs.

+ Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.

+ Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.

+ Life assurance

+ Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site (https://careers.iconplc.com/benefits) to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here (https://careers.iconplc.com/reasonable-accommodations)

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here (https://wd3.myworkday.com/icon/d/task/1422$1235.htmld) to apply