Purchasing Technician - Finance

at Sedgwick County in Wichita, Kansas, United States

Job Description

Works with Purchasing Department in clerical position assisting buyers in the creation of various purchasing documents, such as Request for Bids and Requests for Proposal. Provides customer service to county vendors and manages vendor distribution lists for bids and proposals. Coordinates meetings for Bid Openings and Bid Board. Creates and records all pertinent documents for both. Works to ensure compliance with local charter resolution, state statutes and federal regulations and County policies.

Create and record Bid Opening and Bid Board meetings.

• Create tables for Bid Opening and Bid Board.
• Record bid/proposal results into respective tables after bids/proposals have been opened.
• Assists buyers in review of tables prior to recommendation to the appropriate authority for approval.
• Records the minutes of Bid Board to be submitted to OnBase.

Assisting buyers in creation, proofreading, releasing, and receipt of bids/proposals.

• Proofreading bids/proposals for grammar and content.
• Updating vendor lists for each specific solicitation.
• E-mailing to vendors and monitoring receipts and undeliverable items.
• Receive and file bid/proposal responses in preparation for bid opening.

Creating and managing vendor records and distribution lists.

• Creating new vendor records and updating existing ones in SAP SRM.
• Placing vendors in appropriate vendor list(s).
• Updating vendor contact information.

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