Undergraduate Program Recruitment Coordinator

at University of Kansas in Lawrence, Kansas, United States

Job Description

33502BR

Job Title:

Undergraduate Program Recruitment Coordinator

Department:

Social Welfare

Primary Campus:

University of Kansas Lawrence Campus

Job Description:

50% Recruitment Events & Outreach :

Oversee, manage and actively participate in on- and off-campus programs and events focused on recruiting students to the KU School of Social Welfare. Duties include but are not limited to:

+ In collaboration with the KU Office of Admissions and other colleagues across campus and within the School, represent the School of Social Welfare at on-campus recruitment functions such as Junior Days, Admitted Senior Days, Scholar Days and prospective student visits.

+ Assist with planning and execution of all on-campus recruitment events, including but not limited to Social Welfare-specific recruitment and yield events, Hawk Week Academic Welcome, Rock Chalk Days, Crimson and Blue Days, and other events.

+ Create and deliver presentations about social work programs for KU Admissions events.

+ Build connections with Kansas and area high school and community college teachers, facilitators, and counselors with the aim of helping students explore the field of social work. This will include visiting schools, and/or inviting groups to and hosting them on campus.

+ Plan and host virtual and in-person information sessions for undergraduate social work programs, for all campus locations (Lawrence, Overland Park). Coordinate scheduling and confirm info session staffing with program directors, practicum staff and support staff. Coordinate info session marketing with Director of External Affairs. Manage follow-up communications with event registrants and attendees.

+ Represent social work programs at off-campus recruitment events and conferences. Some events require overnight travel in the region and nationally.

+ Attend appropriate and strategic off-campus high school visits and fairs.

+ Assist in organizing specific visit programs for individual groups or middle/high school programs. Coordinate select outreach programs on campus.

+ Plan and participate in outreach activities designed to increase awareness of and interest in social work.

+ In collaboration with the Graduate Recruitment Coordinator and Director of External Affairs, manage the School’s overall recruitment events calendar.

+ Support graduate student recruitment events and visits as directed.

+ Support orientation programs for social work students.

30% Recruitment Tactics, Recruitment Strategy and Prospect Management :

Cultivate and manage a pipeline of students seeking admission to the program. Duties include but are not limited to:

+ Collaborate with the School’s Director of External Affairs, program directors and academic staff to create and implement a recruitment marketing plan for undergraduate social work programs.

+ Contribute to the development of the ongoing recruitment strategy, materials, resources and analyzing data to recruit prospective students.

+ Assist in developing a prospective student pool and cultivating relationships with prospective students from inquiry to enrollment.

+ Manage, track and report prospect movement through prospect database and other recruitment database programs or tactics.

+ Communicate daily with prospective students, families, and high school and community college counselors. Provide accurate, timely responses by email and phone to inquiries from prospective students. Identify opportunities to leverage KU’s CRM (Slate), social media and personal messaging in overall communication plan.

+ Communicate with prospective transfer students, connecting students with resources for transfer credit evaluation and other assistance.

+ Meet with prospective undergraduate students in person and online to provide information that assists prospective students with academic program selection and admission.

+ Refer prospective undergraduate students to appropriate KU offices for additional support.

+ Organize prospective student mailings and promotional recruitment items.

+ Represent the School of Social Welfare in KU Admissions meetings and trainings.

+ Serve as the primary point of contact for community/state agencies and higher education institutions wanting information regarding School of Social Welfare undergraduate programs.

10% Student Ambassador Program Management :

+ Supervise Student Ambassadors for the School of Social Welfare. Assign, track and manage Ambassador tasks. Help the Ambassador team develop professionally and work collaboratively.

+ Coordinate prospective student visits and tours with Student Ambassadors.

+ Manage on-campus tours for the School of Social Welfare.

+ Recruit, hire and train new Student Ambassadors on an annual basis, or as needed.

10% Service and Miscellaneous Duties :

+ Participate as an active member of the School of Social Welfare staff, including attending School Business Meetings and School Student Services meetings.

+ Serve on School and University committees, as directed.

+ Complete other job-related duties as assigned.

Req ID (Ex: 10567BR) :

33502BR

Disclaimer:

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university’s programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.

Work Schedule:

M-F 8-5, occasional weekends and evenings

FLSA Status:

Administrative

Contact Information to Applicants:

Margaret Hair, mhair@ku.edu

Required Qualifications:

1. Bachelor’s degree and one year of experience.

2. Minimum of 3 months of presentation experience as evidenced by coursework, extracurricular activities, or professional presentations.

3. Strong written communication skills, as evidenced by application materials.

This position requires a formal degree in the cited discipline area(s) to ensure that candidates have advanced knowledge, analytical skills and professional competencies necessary to perform the duties of the position. The level of degree is commonly recognized as the standard qualification for similar roles in the public and private sector, ensuring that the university remains competitive with industry aligned practices, enhances collaboration with external partners, and supports the delivery of services and programs that meet professional and market-driven expectations.

Employee Class:

U-Unclassified Professional Staff

Advertised Salary Range:

$50,000

FTE:

1.0

Preferred Qualifications:

1. Experience in public relations activities, university admissions, or recruiting.

2. Experience in event planning.

3. Experience working in a college or university setting.

4. Experience working with high school populations.

5. Experience as a University of Kansas student.

6. Experience successfully managing multiple detail-oriented projects or programs, as evidenced in application materials.

7. Demonstrated knowledge of the social work profession and social work education.

8. Familiarity with higher education recruitment and marketing.

Position Overview:

The Undergraduate Program Recruitment Coordinator is responsible for new student recruitment to Bachelor of Social Work (BSW) program in the University of Kansas School of