Administrative Assistant

at Road & Rail Services in Kansas City, Kansas, United States

Job Description

1128 South Mill Street, Kansas City, KS 66105, US | Hourly | 20 per hour Weekly Pay, Direct Deposit | Full Time

| Medical, Vision, Dental, 401(k) with Company Matching, Annual Bonus, Paid Vacation and Holidays

Location: Kansas City, KS

Job Type: Full-Time | On-Site

Company: Road & Rail Services

Road & Rail Services is hiring a dependable, detail-oriented Administrative Assistant to support our Kansas City operation. This full-time, on-site position is ideal for someone who enjoys organizing information, maintaining accurate records, and supporting a fast-paced workplace.

You will work closely with site management and corporate departments to assist with billing, payroll documentation, scheduling, data entry, recordkeeping, and general office coordination. Success in this role requires accuracy, professionalism, and the ability to manage multiple priorities with limited supervision.

As an Administrative Assistant, you will:

Enter and update information in spreadsheets and company systems

Prepare, organize, file, and maintain company and customer documents

Review paperwork for accuracy and completeness

Track billable work and gather supporting documentation

Prepare billing information for timely customer invoicing

Maintain accurate billing and administrative records

Assist with employee timekeeping and payroll documentation

Identify and help resolve billing, payroll, or recordkeeping discrepancies

Schedule meetings and support general office coordination

Order and maintain office supplies

Communicate with site management and corporate departments

Assist with reports, special projects, and other administrative duties

Handle company and employee information professionally and confidentially

Qualified candidates should have:

At least one year of administrative, clerical, or office experience

Proficiency with Microsoft Excel and other Microsoft Office programs

Experience with data entry, spreadsheets, and electronic recordkeeping

Basic knowledge of billing, invoicing, or accounting processes

Strong organizational and time-management skills

Clear written and verbal communication skills

The ability to prioritize tasks and meet deadlines

Strong attention to detail and accuracy

A professional, dependable, and team-oriented approach

Experience with invoicing, accounts receivable, payroll support, or financial administration is preferred but not required.

Road & Rail Services offers eligible full-time employees:

Medical, dental, and vision insurance

401(k) retirement plan with company matching

Paid holidays and paid vacation

Company-provided training

Opportunities for career growth and advancement

A stable, team-focused work environment

Since 1987, Road & Rail Services has provided rail-related operations, maintenance, and logistics support throughout North America. We value safety, accountability, integrity, and continuous improvement.

If you are organized, comfortable working with numbers, and committed to getting the details right, apply today to become an Administrative Assistant with Road & Rail Services in Kansas City, KS.

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