at Pittsburg State University in Pittsburg, Kansas, United States
Job Description
Pittsburg State University is accepting applications for an Administrative Associate in the College of Education. The primary purpose of the Administrative Associate is to perform administrative tasks to support the mission, strategic goals and objectives of the College of Education in support of the College of Education Teacher Education office and KSDE ECM and TASN – Coordination and Retention contracts
Duties and Responsibilities
Administrative Support- 30%
- Greet visitors when they enter the office and handle their inquiries or direct them to the appropriate person according to their needs.
- Answer a multi-line telephone system and transfer calls to appropriate individuals.
- Prepare and ship meeting and training materials.
- Prepare and process staff travel expenses.
- Respond to emails, forward messages, schedule, and confirm appointments.
- Maintain filing systems and utilize word processing, database, and spreadsheet skills.
- Maintain confidentiality of records stored in departmental office.
- Maintain appropriate supply inventory for the office.
- Train and support student employees
Teacher Ed Program Coordination – 20%
- Maintain accurate teacher education records for all students from application process through program completion.
- Maintain mailing lists and provide feedback to all students applying for admission to teacher education.
- Serve as a representative for the department and a liaison for the program with other academic and administrative departments as well as students.
- Attend appropriate meetings, record minutes for Office of Teacher Education committees, provide follow-up correspondence to appropriate parties regarding said meetings.
Event Coordination – 20%
- Assist with management of events for the TASN/ECM contracts.
- Schedule meetings and organize events for the Office of Teacher Education.
Financial Transactions and Budgets- 20%
- Maintain and reconcile monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office.
- Compile and organize data to produce reports and presentations.
Other Duties- 10%
- Perform other duties as assigned in support of the College of Education and the ECM/TASN contracts.
