Administrative Assistant - Clinical Operations

at CHC-SEK in Pittsburg, Kansas, United States

Job Description

CORE VALUES

The core values of Community Health Center of Southeast Kansas, Inc. (CHC/SEK) are dignity and stewardship. Each staff member is expected to perform their job duties in a way that preserves dignity for our patients and maintains good stewardship of the Center's resources. 

GENERAL DESCRIPTION

This position provides administrative support to the Chief Operating Officer and Chief Clinical Officer. The Administrative Assistant requires the ability to work in a fast-paced executive-level environment. Critical thinking and problem-solving skills, along with proactive thinking, are necessary. Responsibilities include, but are not limited to, scheduling/purchasing provider travel, overseeing the on-call schedule for providers, taking minutes for meetings, coordinating/setting up meetings, and other supportive functions to the departments. 

ESSENTIAL DUTIES

1. Provide general clerical and administrative support to the COO/CCO and for others as directed by the COO/CCO, including but not limited to writing correspondence, maintaining schedule/calendar, filing, etc.
2. Responsible for travel arrangements for providers related to continuing education.
3. Track provider continuing education allowance and provides staff with regular updates on available funds.
4. Coordinate provider meetings including scheduling, distribution of the agenda, taking minutes and distribution of minutes.
5. Change the on-call providers to match the call schedule.
6. May assist with presentation creation, data collection, and/or assisting with preparation of materials for meetings.
7. Collaborates with other Administrative Assistants, employees, and departments to set up and support meetings. 
8. Primary contact for employees and visitors to the Administrative Office, providing excellent customer service.
9. Provides clerical support to the COO/CCO’s direct reports.

The essential functions listed are not an exhaustive list of every task the employee is required to complete. Employees are expected to perform all other duties as assigned.