at Hutchinson Community College in Hutchinson, Kansas, United States
Job Description
Essential Functions–
- Arrive on time for work, wearing appropriate attire, attend work regularly, and successfully complete the responsibilities of the position.
- Accurately perform general office duties and provide clerical support including, but not limited to answering phones/taking messages, word processing, directing customer inquiries, data entry, making signs/flyers, copying, maintaining electronic files, organizing, picking up mail, etc.
- Create forms, test, letters, and schedules.
- Order supplies; maintain the room reservations in Fire Science Training Center (FSTC).
- Set-up mailings, mail information packets, maintain mail lists and labels.
- Set-up appointments and meetings, including student visits.
- Assist with course creation, assignment of instructors, and management of course schedules.
- Maintain invoices, create purchase orders to pay invoices in a timely manner, and maintain running totals for budget balances.
- Coordinate and attend Advisory Committee meetings for Fire Science and Paralegal programs; transcribe minutes and distribute to members
- Attend Public Safety Department meetings and Fire Science staff meetings; take, transcribe and distribute minutes.
- Communicate information to prospective and current students regarding various Public Safety programs
- Assist various Public Safety programs in their admission and selection processes.
- Accurately track and complete all forms related to the certification and testing of students through the Kansas Fire & Rescue Training Institute (KF&RTI), in accordance with their guidelines.
- Accurately complete and submit all forms related to firefighter funding as administered by KF&RTI, in accordance with their guidelines.
- Perform duties related to all training academies offered. This includes answering inquiries, enrollment, wait lists, and related paperwork.
- Assist with travel arrangements for faculty and program coordinator, as needed.
- Comply with HutchCC policies, procedures, and practices.
Secondary –
- Perform other responsibilities as assigned by the Department 5 Chair/Fire Science Program Coordinator.
- Work some evenings and weekends.
- Serve actively on campus committees.
