Administrative Assistant

at Fairmount Technologies in Derby, Kansas, United States

Job Description

Utilize your organizational skills and make a real impact with our growing team.

Benefits: Flexible Hours, Profit Sharing, PTO, ETO, Paid Holidays, Health, Dental & Vision Insurance

Salary: $40,000 - $50,000+ per year based on experience

Location: Derby, KS

Job Type: Full time

Start Date: Immediate

Fairmount Technologies (FT) is a growing advanced manufacturing company developing tooling-free CNC systems that dramatically reduce cost and lead time for aerospace and defense manufacturers. Our machines are already in production, running on real factory floors, and demand is accelerating.

🚀 Recent milestone: FT was selected for a U.S. Department of Defense APFIT award, supporting deployment of our systems across multiple Air Force maintenance depots. This marks a major step as we scale production and expand our engineering team.

We’re seeking a highly detail-oriented and organized Administrative Assistant to support daily administrative operations and assist with Quality Management System (QMS) or other system upkeep and record keeping. This role requires strong communication skills, exceptional follow-through, and the ability to manage multiple tasks with accuracy and efficiency.

The ideal candidate is proactive, dependable, and comfortable working in a structured environment where precision and documentation accuracy are critical.

What You’ll Be Working On

You’ll contribute across a wide variety of administrative tasks including:

• Administrative Support
• Manage inbound and outbound phone calls professionally and efficiently
• Draft, respond to, and organize emails and correspondence
• Schedule meetings, maintain calendars, and coordinate appointments
• Track tasks, deadlines, and ensure timely follow-up
• Prepare, format, and distribute internal and external communications
• Reporting & Documentation
• Prepare recurring and ad hoc reports with a high degree of accuracy
• Maintain organized digital and physical filing systems
• Enter and verify data in spreadsheets, databases, and company systems
• Compile operational metrics and assist in report generation
• Ensure documentation is complete, accurate, and properly archived
• Purchasing & Vendor Coordination
• Process purchase orders and track order status
• Communicate with vendors regarding pricing, delivery, and documentation
• Maintain purchasing records and reconcile invoices as needed
• Monitor supply levels and coordinate reorders
• Quality Management System (QMS) Support
• Assist in maintaining quality records and controlled documents
• Support document revisions, distribution, and version control
• Track training records, certifications, and compliance documentation
• Help prepare documentation for audits and inspections
• Ensure proper record retention and filing in accordance with company procedures

This position operates in a professional office setting and requires frequent use of standard office equipment and software systems.

What We Offer

• Competitive salary based on experience and scope of role (Typical range: $35,000–$50,000)
• Flexible working hours
• Profit sharing, so you benefit directly from the company’s success
• Opportunity to earn phantom equity, allowing you to share in the value you help create (phantom equity provides real economic upside without the complexity or tax burden of traditional equity ownership)
• Direct access to leadership and administrative management
• A chance to grow with the company as manufacturing scales

This Role Might Be Right for You If

• You are detail-oriented and accuracy-focused
• You have strong follow-up and task management skills
• You’re a self-motivated and proactive individual
• You’re process-driven and structured in your efforts
• You’re comfortable working with documentation and compliance requirements

Your Qualifications Are

• 2+ years of administrative or office support experience preferred
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with document control or quality systems (ISO or similar) is a plus
• Ability to manage multiple priorities and meet deadlines
• High level of professionalism and confidentiality

You don’t need to meet every qualification — if this work sounds exciting, we encourage you to apply.

Administrative Assistant

*Fairmount Technologies provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Fairmount Technologies complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.