Administrative Associate Sr

at University of Kansas in Lawrence, Kansas, United States

Job Description

33059BR

Job Title:

Administrative Associate Sr

Department:

Achievement & Assessment Inst

Primary Campus:

University of Kansas Lawrence Campus

Job Description:

90% – Administrative and Operational Support

+ Manage on-site office operations and coordinate day-to-day activities; use independent judgment to determine what tasks require immediate attention.

+ Perform a wide variety of highly responsible, complex and confidential duties to support the administration of ATLAS.

+ Receive and respond to calls and communications with tact and diplomacy; research and respond to requests for sensitive information and assistance.

+ Monitor departmental email accounts, sorting messages and routing them to the appropriate teams and/or responding to inquiries.

+ Maintain a variety of databases used for tracking operational, financial and statistical information; generate reports as needed.

+ Participate in special projects as assigned; collect and compile a variety of administrative and/or technical information; prepare reports of findings.

+ Develop, revise and maintain operating and administrative procedures; develop forms and reports for departmental use.

+ Order, maintain and reconcile office supply purchases; maintain office equipment and materials.

+ Develop, maintain and archive a variety of departmental files and records; maintain manuals and update resource materials.

+ Evaluate, develop, implement and maintain systems and procedures to support the efficient operation of the assigned area including recommendations for procedural changes affecting staff.

+ Coordinate and make travel arrangements for key staff; maintain appointment schedules and calendars; organize and arrange meetings, conferences, etc.

+ Prepare and submit travel expense and p-card requests.

+ Review and submit vendor invoices.

+ Prepare and analyze documents, presentations, and spreadsheets.

5% – Serve as a liaison to AAI desktop support staff and provide first-tier technical support to center staff.

5% – Other duties as assigned.

Req ID (Ex: 10567BR) :

33059BR

Disclaimer:

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university’s programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.

Work Schedule:

M-F 8-5

FLSA Status:

Nonexempt

Contact Information to Applicants:

ATLAS HR

atlashr@ku.edu

Required Qualifications:

1. High school diploma or GED equivalency and four (4) years of relevant office experience OR four (4) years of post-secondary education.

2. Two (2) year’s experience as a Site Coordinator or similar role

3. One (1) year experience maintaining databases/spreadsheets and generating operational, financial, or statistical reports.

4. Two (2) year’s experience supporting executive staff including Outlook calendar management, travel arrangements, and purchase card reconciliation.

5. Excellent organization and communication skills as demonstrated through prior work experience.

6. Demonstrated leadership, initiative, and follow-up skills as evidence in application materials.

7. Two (2) years experience with Microsoft Office Suite, SharePoint, and web conferencing tools.

8. Strong written and interpersonal communication skills, as evidenced in application materials and work history.

Employee Class:

U-Unclassified Professional Staff

Advertised Salary Range:

Minimum $55,000, commensurate with experience

FTE:

1.0

Preferred Qualifications:

1. Bachelor’s degree plus two (2) years of relevant full-time work experience.

2. Two (2) years of experience successfully prioritizing multiple, detail-oriented, and sensitive, projects under tight deadlines.

3. Work experience that required the ability to successfully complete projects, independently and with minimal supervision, as evidenced in application materials.

4. Work experience that required the ability to effectively collaborate with internal teams, cross-functional teams, and external partners as evidenced in application materials.

5. Flexibility and willingness to adapt and respond to changes in work priorities and processes, as evidenced from prior work experience.

6. Excellent attention to detail in written work as evidenced by application materials.

7. Experience with software commonly used at KU software including OAC, BrassRing, Concur, Egencia.

8. Two (2) years previous supervisory experience as demonstrated in application materials.

Position Overview:

Accessible Teaching, Learning, and Assessments Systems (ATLAS), a research center at the University of Kansas (KU), is seeking?an Administrative Associate Senior to oversee the daily activities of the ATLAS office site located on KU’s Lawrence campus, ensuring a positive, clean, safe environment for staff and visitors. The Administrative Associate Senior will provide executive support for the five center associate directors; work with center contracts/procurement; lead special projects; and collaborate closely with the Business Manager on financial and operational practices. The successful candidate has a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, and to organize and?maintain?center-wide procedures.?

Accessible Teaching, Learning, and Assessments Systems (ATLAS), a research center at the University of Kansas (KU), is seeking an Administrative Associate Senior to oversee the daily activities of the ATLAS office located on KU’s Lawrence campus, ensuring a positive, efficient, and well-organized environment for staff and visitors. This role provides executive-level administrative support to five associate directors and plays a key role in coordinating office operations, financial transactions, procurement activities, and center-wide procedures. The Administrative Associate Senior will maintain departmental systems and databases, monitor communications, support meeting and travel coordination, and serve as the first point of contact for facilities and technology-related needs. The successful candidate demonstrates strong independent judgment, the ability to prioritize multiple complex tasks, and a proactive approach to improving operational processes and supporting special projects across the center.

ATLAS promotes learning and improved outcomes for all students, with a focus on students with disabilities and struggling learners. ATLAS creates technology-based learning and assessment systems that are accessible and academically rigorous. Dynamic research on skill development, assessment design, and teacher professional development informs the center’s map-based learning systems.

With a diverse portfolio of grant-funded research projects and operational alternate assessments, ATLAS is a leader in educational research and innovation. ATLAS drives progress through partnerships and collaborations with organizations that share its focus and commitment.

ATLAS is committed to creating policies and practices that foster a culture in which all employees feel they belong and can succeed.

Visit the ATLAS website (https://atlas.ku.edu/) to learn how the center improves the learning landscape for all students.

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