at Ks Dept for Aging & Disab Svs in Topeka, Kansas, United States
Job Description
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Important Recruitment Information for this vacancy
- Job Posting closes: June 24th, 2026
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Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.
Agency Information:
Kansas Department for Aging and Disability Services
Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency
About the Position
Who can apply: Anyone
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-Time
Regular/Temporary: Regular
Work Schedule: M-F
Eligible to Receive Benefits: Yes
Veterans’ Preference Eligible: Yes
Disability Preference Eligible: Yes
Search Keywords: Senior Financial Analyst- Federal Reporting
Compensation: Up to a maximum salary of $63,421.87 annually.
* Salary can vary depending upon education, experience, or qualifications.
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information
Position Summary & Responsibilities
Position Summary:
The Financial Analyst will be the subject matter expert in computing, analyzing, and applying the agencys Indirect Cost Rate (ICR). The Financial Analyst will research 1) federal policy, 2) best practices across the public sector, and 3) internal accounting transactions and funding balances to make sure the ICR is accurately applied.
The Financial Analyst will work closely with the vendor contracted to compute the federally certified Indirect Cost Rate by answering the vendors questions and providing the data and information requested by the vendor.
The incumbent will also help to compile data for, and assist in the reporting of, the annual Schedule of Expenditures of Federal Awards (SEFA) and the Annual Comprehensive Financial Report (ACFR).
The incumbent will be responsible for the tracking, reconciliation, and reporting of up to 5 federal grants and contracts.
An important function of this position is for the Analyst to be able to work independently, report findings to stakeholders, and make recommendations based on the research conducted.
Job Responsibilities may include but are not limited to the following:
Analysis and Research
The Financial Analyst researches and confers with federal, authoritative sources to ensure the agencys ICR is accurate and applied appropriately to its federal grants. This position analyzes the agencys application of the Indirect Cost Rate and identifies areas in which the rate is used incorrectly and identifies additional areas in which the ICR should be applied. The internal research/analysis of this duty involves examining General Ledger entries and aggregate fund balances.
The Analyst will research best practices and trends for federal grant recipients in the public sector to make sure the ICR is accurately and efficiently computed and applied. Attend trainings provided by governmental or private sector entities regarding the ICR or federal grants.
The incumbent recommends policies and procedural changes.
Assists in annual ICR formula
The Financial Analysist is the primary contact for KDADS and the vendor contracted to compute the agencys yearly ICR. The analyst will 1) collate information for the vendor; 2) answer the vendors questions regarding the information; and 3) act as a liaison between the vendor and KDADS staff to ensure the vendor has the necessary data to compute the ICR.
The analyst will present the draft/preliminary Indirect Cost Allocation Plan (ICAP) to KDADS stakeholders and make recommendations based on the draft ICAP.
For assigned federal grants, the incumbent will analyze and compare agreement financial reports; provide technical assistance in resolving billing discrepancies; initiate purchase requisitions; establish encumbrances; enter supplier contracts; initiate agreement payments and journal vouchers.
Fiscally monitor agreements; initiate payment requests; develop spreadsheets and monitoring tools for fiscal data management of agreements; reconcile payments; monitor fund usage; and complete fiscal close-out of agreements. Creates and develops Ad-hoc reports and statements such as expenditures/revenue reports and financial forecasts.
Assists in SEFA and ACFR reporting
Incumbent assists management in compiling data for annual Schedule of Expenditures of Federal Awards (SEFA) and Annual Comprehensive Financial Report (ACFR) reports.
Other Duties as Assigned
The incumbent will assist and support other duties as assigned including, but not limited to, various grants and contract processes and accounting tasks as required by Supervisor and/or FISC Commissioner.
Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists other employees in the work unit in accomplishing assignments as necessary.
Minimum Requirements:
- Four years of experience in working with federal grants.
- Four years of experience in financial analysis.
- Research skills.
- Must be a self-starter who can work independently.
Preferred:
- Grant background working with federally approved indirect cost rates.
- Experience with SMART/PeopleSoft or other large Accounting Information Systems.
Recruiter Contact Information
KDADS Human Resources Recruiter
503 S. Kansas Ave
Topeka, KS 66603
Phone: 785-296-0463
Fax: 785-368-6688
Email: KDADS.APPLY@ks.gov
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email sent to the Preferred email on the My Contact Information page
Notifications view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: How to Apply for a Job Instructions and How to Search for a Job Instructions"
Required Documents for this Application to be Complete
Upload these on the Careers – My Job Applications page
- DD214 (if you are claiming Veterans Preference)
Upload these on the Attachments step in your Job Application
- Cover Letter
- Resume
Helpful Resources at jobs.ks.gov: How, What, & Where do I Upload Documents
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue – Tax Clearance Frequently Asked Questions
How to Claim Veterans Preference
Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a “veteran”; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans’ preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veterans Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person’s eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
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