at RedGuard in Wichita, Kansas, United States
Job Description
What Can You Expect Working in The Administrative Assistant Position
The Administrative Assistant supports the daily operations of the office by providing exceptional service, dependable administrative support, and a welcoming presence for employees and visitors. This role ensures smooth communication, organized workspaces, and reliable coordination across departments while contributing to a positive and professional office environment.
Responsibilities
- Acts as the director of first impressions for LANGE; greets employees, guests, and vendors with a professional, friendly demeanor.
- Manages visitor check-ins, badges, and incoming calls to ensure a positive and secure experience.
- Operates the multiline phone system and route calls to the appropriate team members.
- Processes interoffice mail, outgoing mail, and local deliveries, ensuring timely distribution.
- Prepares reports, letters, and other documents using word processing, spreadsheet, database, or presentation software.
- Monitors and maintain office supplies, equipment, and shared spaces to keep the environment clean, organized, and efficient.
- Drafts and distributes internal communications, announcements, and updates as requested.
- Supports onboarding by preparing workspaces, assembling welcome materials, and coordinating employee needs.
- Completes administrative projects requested by departments or leadership team members.
- Identifies and supports process improvements that enhance office operations and the employee experience.
- Prepares meeting agendas and coordinates arrangements, including catering for luncheons and company events.
- Provides lunch coverage and backup support for administrative staff at other LANGE locations.
