Medical Student Education and Skills Lab Coordinator

at University of Kansas Medical Center in Wichita, Kansas, United States

Job Description

• Coordinate and prepare individual student schedules and course syllabi.
• Coordinate student assignments with Ascension Via Christi Hospital St. Francis, Wesley Medical Center, and outpatient sites.
• Schedule faculty for course rotations and activities and coordinates all logistical arrangements for courses.
• Maintain and update accurate rotation information on the student designated programs (e.g., Blackboard, OASIS, SharePoint).
• Serve as the primary point of contact for students and the liaison between students and the course director.
• Obtain and collate student, faculty/resident, and rotation evaluations and distributes results.
• Assist course director with mid-rotation reviews and reports the information via OASIS.
• Schedule, coordinate, and proctor examinations including clinical skills and National Board of Medical Examiners shelf examination, as scheduled by ASA. Notifies clerkship faculty and students of exams and exam results as appropriate.
• Compile and tabulate school-wide oral exam grades for the surgery clerkship.
• Participate in tri-campus comparability meetings, and reports results.
• Use standards established by the Office of Medical Education (OME) and course director, calculates and reports the final grades for each medical student.
• Manage visiting students' schedules, clinical site and departmental approvals, and documents.
• Coordinate with Academic and Student Affairs (ASA) regarding clinical catalogue, course descriptions, and SER weeks.
• Coordinate and facilitate orientation for MS3 and MS4 students and SER weeks.
• Maintain, review, and update clinical rotation program information in appropriate platforms.
• Maintain confidential student and course review files including historical data.
• Participate in and support meetings and activities associated with medical students as appropriate, e.g., elective sign-up, exam proctoring, student special interest groups, etc.
• Provide administrative support for scheduling meetings, location, catering, and sending reminders to participants.
• Monitor inventory of medical student learning materials, process purchasing requests and individual reimbursements.
• Ensure appropriate faculty appointments and affiliation agreements are in place for clinical assignments. Coordinates as needed with Faculty Affairs.
• As directed perform other projects, including developing PowerPoint presentations, student data spreadsheets, and database development; coordinating special events or functions; providing support for letters of recommendation; and evaluating technological opportunities for efficiency.
• Cross-train with residency coordinator to provide departmental coverage as needed.

• Coordinate and prepare for regular skills labs for residents and medical students - scheduling faculty or industry partners, preparing equipment and supporting documentation.
• Maintain spreadsheet of all skills lab activities.
• Coordinate and conduct Fundamentals of Laparoscopic Surgery and Fundamentals of Endoscopic Surgery Certification remote testing.
• Monitor lab supply requirements and order needed supplies.
• Coordinate Lap Mentor and GI Mentor maintenance and repairs.
• Coordinate skills lab access for other residency programs.

• Working in the medical field or higher education.
• Experience working with confidential information

• Communication
• Organization
• Attention to detail
• Project coordination
• Time management
• Multitasking
• Problem solving
• Proficiency with Microsoft Office

• Resume/CV
• Cover Letter