at University of Kansas Medical Center in Kansas City, Kansas, United States
Job Description
Research Fiscal Analyst- LAR
Department:
RI Finance
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Recharge Operations
Position Title:
Research Fiscal Analyst- LAR
Job Family Group:
Professional Staff
Job Description Summary:
The Fiscal Analyst reports to the Associate Director for Research Administration Fiscal Operations and is an important member of a team responsible for supporting the Lab Animal Resources (LAR) facility with purchasing, managing the financial aspects of animal operations operating software, billing accounts receivable, managing inventory, running financial processes in Workday, and providing regular financial and other related reporting to LAR leadership.
Job Description:
Key Roles and Responsibilities
- Manage billing operations by maintaining accurate animal census records, processing account changes, and ensuring correct per diem and service charges.
- Prepare and reconcile monthly billing data, including importing charges into Workday ISD and animal operations systems.
- Process and track all animal-related charges, including drugs (controlled and non-controlled), supplies, custom diets, laboratory fees, import/export, and procurement costs.
- Oversee procurement activities by entering requisitions in Workday, verifying receipts, reconciling invoices with purchase orders, and managing the BPC procurement card process.
- Monitor and maintain inventory levels for LAR supplies, medical scrubs, and animal shipping materials; coordinate ordering through Workday as needed.
- Prepare and submit expense reports in support of LAR leadership.
- Ensure compliance with institutional and regulatory requirements by monitoring protocols, charge accounts, and renewal statuses.
- Collaborate with the IACUC office to establish procedures for accurate and timely reporting.
- Prepare animal use reports for USDA and AAALAC, verifying data with the Attending Veterinarian and Animal Health Coordinator.
- Research and respond to inquiries from LAR staff, IACUC, and principal investigators regarding census data, protocols, and animal usage.
- Track protocol renewal status and communicate updates, including holding statuses, to relevant stakeholders.
- Develop training materials and deliver instructions to researchers and animal users on animal procurement and colony management processes.
- Provide front office support as needed, including answering departmental phones, assisting visitors, managing mail distribution, maintaining service logs, and issuing access cards.
- Participate in staff meetings and training sessions to stay current on process updates, regulatory changes, and system enhancements.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Required Qualifications
Work Experience: Four years of relevant work experience in accounting, business, or life sciences. Relevant education may substitute on a year for year basis.
Preferred Qualifications
Education: Bachelors degree in accounting, business or a related field
Work Experience:
- Experience with Workday and/or other enterprise software solutions.
- Familiarity with university policies and procedures or similar structures.
Skills
- Communication.
- Interpersonal skills.
- Analytical & problem-solving skills.
- Attention to detail.
Required Documents
- Resume/CV
- Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Employee Type:
Regular
Time Type:
Part time
Rate Type:
Hourly
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:
$28.20 - $38.35
Minimum
$28.20
Midpoint
$33.17
Maximum
$38.35
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Research-Fiscal-Analyst--LAR_JR009850 or go to https://careers.kumc.edu/ and search for position number JR009850.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
Equal Employment Opportunity Statement
The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination
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