Administrative Specialist - Health Department

at Butler County Courthouse in El Dorado, Kansas, United States

Job Description

Position Summary: Under the supervision of the Department Head, the Administrative Specialist performs responsible bookkeeping and clerical duties. The employee in this position is responsible for specific phases of office operations and performs administrative duties. The Administrative Specialist is assigned duties to serve the public and assist the Department Head. Compiles and maintains records of business transactions and office activities of establishment, performing variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports. Tabulates and posts data in record books. Computes wages, taxes, premiums, commissions, and payments. Gives information to and interviews customers, claimants, employees, and sales personnel. May receive, count, and pay out cash. Prepares, issues, and sends out receipts, bills, policies, invoices, statements, and checks. Operates computer and other office equipment to complete assignments. This group includes occupations which require knowledge of bookkeeping principles, statistical analysis, technical computer skills, and which are concerned with classifying, recording, and summarizing numerical data and with making computations to compile and keep financial records. Included in this group are occupations involving use of computers to maintain aggregated financial records, such as ledgers and general ledgers, and to compile financial reports.

• Creates any forms necessary for business;
• Maintains all office files and correspondences;
• Monitors office supplies and orders as necessary;
• Performs work on special projects;
• Prepares payment vouchers for all bills and statements received;
• Provides support to reception desk as needed;
• Enters data in to electronic health record/clinic management system;
• Communicates with insurance companies to resolve billing issues;
• Computes wages, taxes, premiums, commissions, and payments;
• Schedules meetings, business trips, and makes travel arrangements;
• Screens citizens’ phone calls and requests for appointments;
• Provides support as needed to staff and Director;
• Types, copies and distributes memorandums, letters and reports;
• Performs other duties as deemed necessary or as required

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals;
• Ability to analyze information and prepare reports;
• Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form;
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs;
• Ability to deal with problems involving several concrete variables in standardized situations;
• Ability to express or exchange ideas by means of communication; conveying and receiving detailed or important instructions and information to and from other workers and the general public;
• Ability to operate a computer, typewriter, calculator, and other related office equipment;
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals;
• Ability to receive, interpret, and follow oral and/or written instructions;
• Ability to reliably and predictably carry out duties;
• Ability to speak effectively before groups of customers or employees of an organization;
• Ability to write routine reports and correspondence;
• Knowledge of business English, proofreading, office practices and procedures, accounting procedures, computer applications and report preparation;
• Knowledge of medical billing and coding and insurance requirements;
• Knowledge of word processing and spreadsheet computer programs.