at Pittsburg State University in Pittsburg, Kansas, United States
Job Description
Duties and Responsibilities
Budget Development and Management 25%:
- Lead the annual budget preparation process for the departments, ensuring alignment with institutional priorities.
- Monitor budget performance and prepare regular financial reports for the University Architect and Director of Facility Operation.
- Identify and analyze variances from budget and propose corrective actions.
- Create, organize, and maintain architectural/construction project budget and oversee all expenditures and allocations for each project in accordance to executed contracts.
- Request architectural and construction contracts be prepared.
- Review all contracts and related documents as well as complete and track all necessary items related to the contract through project completion including closeout documentation.
- Oversee changes to project budgets and submit all change orders for approval and implement any other project and/or contract changes.
- Prepare appropriate payment request documents and submit payment to business office.
Financial Operations, Reporting and Analysis 25%:
- Oversee financial operations, including accounting, payroll, and procurement.
- Ensure compliance with federal, state, and local financial regulations.
- Develop and implement internal controls to safeguard the department’s financial resources.
- Prepare financial summaries for presentations to University leadership and the University Budget Office.
- Provide insights and recommendations based on financial data to support decision‐making.
- Generate regular financial reports, including budget‐to‐actual comparisons, variance analysis and project financial reports.
- Prepare monthly budget and balance reports for all projects, tracking budgets, expenditures, and transfers between projects to report to the University. Architect/Director of Planning, Design and Construction.
- Balance accounts monthly with the University Business Office statements and University Foundation.
- Collect data for and prepare state and federal reports to the Board of Regents and The Office of Facilities and Property Management and maintain related policy and procedure documentation.
Leadership and Collaboration between PD & C and Facility Operations‐ 25%
- Supervise and mentor finance staff, fostering a collaborative and productive work environment.
- Serve as a key liaison with university administration stakeholders.
- Serve as the primary contact between PD & C, Facility Operations, Budget, Human Resources, Controller’s Office, and Purchasing.
- Effectively communicate and coordinate on financial matters with the division.
- Coordinate key HR activities for Facility Operations and Planning, Design, and Construction (Staffing and payroll needs).
Operations and Operational Efficiency‐15%
- Identify opportunities for cost savings and operational efficiencies within the departments.
- Implement best practices in budget management and financial operations.
- Oversee work order routing and management for Facility Operations.
Special Projects and Other Duties‐ 10%
- Lead or participate in special projects and initiatives related to financial management and budgeting.
- Support division‐wide initiatives with financial planning and resource allocation.
- Contribute to university‐wide financial projects and working groups as needed.
- Other duties as assigned by the Director of PD & C and the Director of Facility Operations.
