Budget/Fiscal Coordinator

at Kansas State University in Manhattan, Kansas, United States

Job Description

• Coordinate and oversee daily fiscal operations, including accounts payable, accounts receivable, payroll review, and budget monitoring.
• Monitor state, restricted, grant, foundation, and fee-funded accounts to ensure expenditures remain within approved limits.
• Assist in developing annual budgets, projections, and financial forecasts.
• Analyze financial data and provide recommendations to department leadership regarding budget adjustments and resource allocation.
• Ensure expenditures comply with university, state, federal, and sponsor guidelines.
• Establish and maintain appropriate documentation to ensure audit readiness.
• Assist department leadership in coordinating operational and managerial activities.
• Develop and implement internal procedures to improve efficiency and ensure compliance.
• Serve as a liaison with central administrative offices (e.g., Division of Financial Services, Human Capital Services).
• Coordinate purchasing, contracts, and service agreements in accordance with university policies.
• Support strategic planning efforts related to fiscal and operational needs.
• Coordinate personnel-related fiscal activities, including salary projections, funding allocations, and payroll monitoring.
• Assist with review and processing of personnel transactions to ensure accurate funding and compliance.
• Provide guidance to supervisors and staff regarding HR-related procedures and funding implications.
• Support onboarding, position funding changes, and budget reallocations related to personnel.
• Serve as delegated purchasing authority, as applicable.
• Review and approve expenditures for appropriate funding sources and object codes.
• Prepare and submit required financial reports.
• Coordinate responses to audit inquiries and ensure timely correction of discrepancies.
• Maintain inventory records and assist with asset tracking, if applicable.

• Requires a high school diploma (or equivalent) and five years of relevant experience. Requirements may be met through a combination of work experience and education.

• Experience in higher education fiscal or business administration.
• Experience managing multiple funding sources (state, restricted, grant, foundation).
• Knowledge of university financial and HR systems.
• Strong analytical, organizational, and communication skills.
• Supervisory or lead-worker experience.
• Associate's or bachelor's degree in accounting, finance, business administration, or related field.

1. Resume
2. Cover Letter
3. Contact information for three professional references