Administrative Assistant - Finance/HR

at CHC-SEK in Pittsburg, Kansas, United States

Job Description

GENERAL DESCRIPTION

This position provides administrative support to the Chief Financial Officer and Chief Human Resources Officer. The Administrative Assistant requires the ability to work in a fast-paced executive-level environment. Critical thinking and problem-solving skills, along with proactive thinking, are necessary. Responsibilities include, but are not limited to, scheduling/managing company vehicles, completing daily mail duties, overseeing the online company store, coordinating/setting up meetings, and other supportive functions to the departments. 

ESSENTIAL DUTIES

1. Provide general clerical and administrative support to the CFO, CHRO, and for others as directed, including but not limited to writing correspondence, maintaining schedule/calendar, filing, etc.
2. Manages electronic scheduling system for all company vehicles, ensuring proper assignment of vehicles for specific needs. In addition, coordinates vehicle maintenance such as oil changes and scheduled cleaning, along with ensuring vehicles are in a clean and presentable condition.
3. May assist with presentation creation, data collection, and/or assisting with preparation of materials for meetings.
4. Collaborates with Materials Management as needed and maintains office supplies inventory for the administrative building.
5. Oversees online company store and coordination of order deliveries.
6. Assists Human Resources with employee events and daily tasks as needed.
7. Collaborates with other Administrative Assistants to setup and support meetings, 
8. Performs daily mail functions for the administrative building and other buildings as assigned.
9. Primary contact for employees and visitors to the Administrative Office, providing excellent customer service.

The essential functions listed are not an exhaustive list of every task the employee is required to complete. Employees are expected to perform all other duties as assigned.