at Sedgwick County in Wichita, Kansas, United States
Job Description
Performs advanced financial administrative work for the Department of Corrections (DOC).
Administrative tasks
- Department shopper responsible for utilizing county approved purchasing systems to order goods and services in a timely manner for all DOC facilities and programs
- Review and verify invoice accuracy; complete goods receipt transactions; and submit invoices for payment while ensuring all required approvals are obtained in compliance with established policies. Ensure appropriate funding source and expenditure code is utilized prior to order placement
- Track and coordinate with Sedgwick County Finance to rectify payment discrepancies
- Reconcile department assigned purchasing cards, ensuring accuracy of all transactions and completion of required logs and receipt documentation prior to submitting to Sedgwick County Finance
- Research orders to find more cost-effective items
- Serves as the primary point of contact for obtaining quotes and vendor options
- Reconcile and enter weekly deposits from all DOC programs and facilities.
- Reconcile staff mileage and obtain necessary approvals.
- Coordinates registrations, scheduling, procurement and travel reservations for DOC staff.
Data and records maintenance
- Create/maintain spreadsheets for tracking all purchases and invoices
- Develop and maintain documentation, processes and procedures for all duties.
Customer service
- Provide professional and responsive customer service to internal and external stakeholders through effective verbal and written communication.
- Answers and routes incoming phone calls
- Receives, sorts, stamps, and distributes departmental mail/goods.
- Provides constructive feedback and recommendations for improvements.
Applicants have rights under Federal Employment Laws. Please find more information under the following link. Apply for a Job | Sedgwick County, Kansas
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