at Derby Public Schools in Derby, Kansas, United States
Job Description
Purpose: The Middle School Attendance Clerk provides office and clerical
support to assist with the efficient operation of the school district.
To accomplish these tasks, the Middle School Attendance Clerk
works closely with the staff and administration of Derby Public
Schools.
Responsible to: Principal, Assistant Principal, Data Leader/Activities Director
Salary: Building Clerical Hourly Rate Schedule, Level 1
Classification of Employment: Non-Exempt
Date: July 2019
Qualifications:
1. High School diploma or equivalent.
2. Experience as a secretary.
3. Demonstrated typing and filing skills.
4. Experience in using various computers and computer programs.
5. Desire to continue career improvement.
6. Demonstrated ability to multitask and work with minimal supervision.
Essential Functions
1. Knowledge, Skills and Abilities
a. Provide office and clerical support to assist with the efficient operation
of the school district.
b. Comply with all district policies, rules and regulations.
c. Communicate effectively with all members of the school district and
community.
d. React to change productively and handle other tasks as assigned.
e. Appropriately operate all equipment as required.
f. Support the value of an education.
g. Support the philosophy and mission of Derby Public Schools.
h. Comply with all district policies, rules and regulations.
2. Physical Requirements/Environmental Conditions:
a. Requires the ability to sit and/or stand for prolonged periods.
b. Requires the ability to physically and manually move, lift, carry, pull or push
heavy objects or materials.
c. Requires the ability to stoop, bend and reach.
d. Must be able to work in noisy and crowded environments.
e. Requires regular attendance and/or physical presence at the job.
General Responsibilities
1. Screen visitors and telephone calls, directing them to the appropriate
person/department.
2. Generate daily attendance reports and contact parents regarding
unexcused absences. Contact parents as needed to verify
identification of person calling to excuse a student’s absence.
3. Reconcile ISS schedule with attendance records to ensure accuracy
in notations.
4. Request homework from classroom teachers for absent students and
collect and organize requested homework and prepare for pick-up.
5. Prepare correspondence to parents regarding attendance.
6. Prepare and organize student and staff recognition.
7. File truancy reports with SRS or the District Attorney, as needed.
8. Post hourly attendance slips in computer.
9. Obtain, gather and organize pertinent data as needed.
10. Maintain an orderly filing system.
11. Assist with enrollment.
12. Approve and maintain accurate files for Free/Reduced applications.
13. Update Free/Reduced status on the computer, as needed.
14. Prepare attendance reports for expulsion hearing packets.
15. Keep abreast of new information, innovative ideas and techniques.
16. Setup and maintain teacher mailboxes.
17. Issue keys to staff upon direction of principal or designee.
18. Maintain building marquee.
19. Facilitate the development of the school newsletter
20. Adhere to all district health and safety policies.
21. Other duties as assigned by principal's secretary or administrative
staff which are consistent with the general requirements and
qualifications of the position.
