at University of Kansas Medical Center in Kansas City, Kansas, United States
Job Description
School of Nursing Grant Specialist
Department:
SON Grants and Research Office (OGR) Faculty and Research Support
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OGR Administration
Position Title:
School of Nursing Grant Specialist
Job Family Group:
Professional Staff
Job Description Summary:
The Grant Specialist serves as a key resource for managing sponsored research activities within the School of Nursing. This position provides comprehensive support for both pre-award and post-award processes, ensuring compliance with sponsor and university requirements. Responsibilities include coordinating proposal development and submission, overseeing award setup, monitoring budgets and expenditures, and preparing required reports. The Specialist acts as a liaison between faculty, internal offices, and external partners to facilitate smooth grant administration and maintain regulatory standards. This role contributes to the success and growth of the School's research portfolio by supporting strategic initiatives, optimizing award management processes, and assisting faculty with project-related needs.
Job Description:
Key Roles and Responsibilities
Post-Award Administration
- Manages post-award activities for an assigned portfolio of School of Nursing faculty.
- Review Notices of Award and communicate conditions, restrictions, and deliverables to faculty.
- Coordinate award setup and agreements (e.g., subawards, consultant/service agreements, data use agreements) with Sponsored Programs Administration, Research Contracts, and Office of General Counsel.
- Monitor grant budgets, expenditures, and personnel effort to ensure compliance with sponsor terms and university policies.
- Prepare and submit required interim and final technical and financial reports.
- Track subawards, contracts, and consultant agreements to ensure timely invoicing and reporting.
- Serve as liaison between faculty, partners, and Sponsored Programs Administration, ensuring smooth communication and compliance.
- Participate in strategic planning and evaluation of award management processes and funded projects.
- Represent the School at grant funder meetings and conferences to build networks and support sustainability of funded projects.
- Support faculty with project-related meetings, data collection, and basic analysis of program data.
- Assist faculty and stakeholders with implementing outreach and recruitment strategies for funded projects.
- Perform other financial and administrative functions as assigned by the Director of Grants and Research or Associate Dean of Research
Pre-Award Support
- Collaborate with faculty regarding pre-award activities, including reviewing funding opportunities and communicating requirements.
- Support proposal preparation, including budget development, effort feasibility, formatting, and compliance with sponsor guidelines.
- Coordinate internal routing and ensure proposals meet submission requirements and deadlines.
- Maintain accurate documentation for all pre-award processes and submissions.
- Ensure activities are conducted in a professional and ethical manner, and in accordance with KUMC Policies and applicable local, state and federal laws and regulations.
- Performs job responsibilities in a safe and secure manner.
- Ensure coordination of area work with other areas of KUMC to ensure integration and support of KUMC goals and objectives.
- Develop, maintain and expand job-specific knowledge and skills to keep pace with industry changes and support the university's commitment to excellence and innovation.
- May participate in relevant committees, task force, or other similar activities.
- Maintain confidentiality of medical center, employee, and patient information. Handle sensitive data with discretion and in accordance with KUMC policies and legal requirements.
- Maintain the highest standards of integrity, respect, professional conduct, and ethical standards.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Required Qualifications
Work Experience:
- 3 years of experience in research or sponsored projects administration, including coordinating pre- and post-award processes and ensuring compliance.
- 3 years of experience in financial management for grants, including budget development, account reconciliation, and application of basic accounting principles.
- Education may substitute for experience on a year for year basis
Preferred Qualifications
Education:
- Master's Degree in a relevant discipline such as research administration, business, accounting, social science, health services, or administration.
Work Experience
- 3 years of experience interpreting sponsor guidelines and institutional policies to ensure regulatory compliance.
Certifications/Licenses:
- Certification in Research Administration or commitment to obtain.
Work Experience
- 3 years of experience interpreting complex grant requirements and federal regulations, including Uniform Guidance and sponsor-specific policies.
- 3 years of experience in financial management of grants, including forecasting, reporting, and compliance monitoring.
- 3 years of experience using electronic research administration and enterprise systems, such as eRA Commons, SciENcv, Huron, Workday, and QlikView.
- 3 years of experience with specialized grant programs, such as HRSA, including progress reporting.
Skills
- Time Management Skills
- Written & Verbal communication Skills
- Problem Solving Skills
Required Documents
- Resume
- Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Hourly
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:
$29.23 - $43.85
Minimum
$29.23
Midpoint
$36.54
Maximum
$43.85
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/School-of-Nursing-Grant-Specialist_JR009579 or go to https://careers.kumc.edu/ and search for position number JR009579.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
Equal Employment Opportunity Statement
The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination
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