Executive Assistant

at Yingling Aviation in Wichita, Kansas, United States

Job Description

Support the entire C-Suite which includes the CEO, CFO and COO, and 2 Executive VPs. Skilled in managing multiple tasks, have excellent communication abilities, and demonstrate a strong attention to detail. This role requires a high degree of professionalism and the ability to handle sensitive information with discretion.

Primary Duties and Responsibilities:

1. Schedule and manage appointments and meetings.
2. Arrange travel arrangements for all executives.
3. Serve as the primary point of contact for internal and external communications, responding to inquiries and directing them appropriately.
4. Create, edit, and proofread reports, presentations, and correspondence.
5. Organize meetings, including preparing agendas, taking minutes, and following up on action items.
6. Email management for multiple executives.
7. Assist in the planning and execution of special projects and initiatives as needed.
8. Maintain an organized office environment, including managing office supplies and equipment.
9. Works independently and/or within a team at the request of an executive on tasks which may include: planning and coordinating multiple presentations, and compiling/disseminating large volumes of information.
10. Basic financial spreadsheet analyses.
11. Handle sensitive information with discretion and maintain confidentiality at all times.
12. Ability to anticipate needs of CEO, CFO and COO and take initiative to streamline processes.
13. Expense report preparation including receipt management.
14. Liaison between Executive Management and Senior Management/Staff.
15. Correspond regularly with other administrative personnel and department heads.
16. Professionally interact with stakeholders and Board Members as needed.
17. Assists other Executive Management with other daily tasks as directed.

The above statements are intended to describe the general nature and level of work of the job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of this position.