at Hutton in Wichita, Kansas, United States
Job Description
As a Project Administrator, you’ll be the backbone of the project team, keeping everything organized and moving forward. You’ll manage critical administrative tasks, assist project teams, and serve as a primary point of contact for vendors and partners. This role is all about attention to detail, clear communication, and supporting smooth project execution from start to finish.
Duties/Responsibilities: Contract & Financial Management
- Process AP invoices, subcontractor/vendor billings, and owner billings.
- Prepare owner contracts, change orders, and assist with contract reviews.
- Enter project estimates into Viewpoint and generate monthly billing reports.
- Review work orders and send invoices upon completion.
Project Coordination & Documentation
- Set up new jobs, create folders, and maintain project files.
- Upload and manage plans, specs, contracts, permits, safety reports, and closeout documents.
- Notify subcontractors of completion dates and collect closeout items.
- Replace/update drawings and assist project managers and superintendents as needed
Compliance & Administrative Support
- Review insurance certificates for compliance.
- Manage W-9 distribution, scan/upload safety documents, and maintain filing systems.
- Complete additional tasks assigned by the area leader.
