at Hutchinson Community College in Hutchinson, Kansas, United States
Job Description
Essential functions –
- Provide enrollment and advising services for Department II, Agriculture, Business, Computer, and technical program areas.
- Prepare and assist with course and enrollment schedules according to certificate and degree plans.
- Maintain accurate records and effectively communicate responsibilities and requirements to students.
- Facilitate seamless transitions to college systems and/or career pathways.
- Complete academic advisor training, maintain advising certification, and participate in professional development activities.
- Develop intervention programs and implement retention procedures to address issues such as irregular attendance, lack of resources, and other student concerns.
- Maintain up-to-date resource materials related to advising and career counseling.
- Verify student placements and enrollments, ensuring all prerequisites are met.
- Assist with Graduation Applications, Financial and Academic Appeal Forms, and related applications.
- Maintain an up-to-date calendar and use contact management systems (CRM and SIS) to communicate and document interactions (calls, texts, emails, and advising appointments).
- Respond to advising-related communications within 1–2 business days; when out of the office, use appropriate out-of-office notifications (e.g., email, voicemail, and calendar).
- Attend Department II advisory board meetings.
- Inform students about alternatives, limitations, and consequences of academic decisions (e.g., adding, dropping, or withdrawing from courses, changing programs, majors, or transfer institutions).
- Implement continuous improvement to enhance student persistence, enrollment, retention, and completion.
- Develop and maintain operating procedures that minimize errors.
- Communicate with Admissions, Records, Financial Aid, the Business Office, and Workforce Development Centers regarding merged program student issues for HutchCC, as needed.
- Assist with scholarship award recommendations for current and prospective students.
- Arrive at work on time, maintain regular attendance, and successfully complete all assigned responsibilities.
- Comply with HutchCC policies, procedures, and practices.
- Serve as a resource for technical assistance on career development plans and student educational transfer opportunities.
- Collaborate with the early college academic advisor and the CTE & post traditional admissions recruiter to complete an individual plan of study with currently enrolled Department 2 high school students.
- Represent HutchCC merged programs (Auto Collision Repair, Automotive Mechanics, Construction Technology, Machine Technology and Welding) at career fairs and other applicable events in collaboration with the early college academic advisor and the CTE & post traditional admissions recruiter.
- Communicate with merged program instructors regarding student progress and HutchCC policies.
- Assist Department II with issues and activities regarding merged program issues, needs and potential expansion.
- Assist with program alignment for merged programs.
- Travel to Department II locations such as Hillsboro, South Campus, Kansas Department of Corrections, Media Production, Cosmetology/Barbering, and merged program locations for support as needed.
- Coordinate and attend recruitment activities such as job fairs, career fairs, campus tours, campus visits, and physical events in collaboration with the office of Admissions and Department II.
- Assist with reporting such as KBOR and Perkins.
- Secondary –
Serve as a backup to other departmental advisors during absences. - Serve on Institutional committees.
- This position is supervised by the Director of Advising, in collaboration with the Department II Chairperson(s), and performs additional duties as assigned by the Director of Advising.
