at Winfield Correctional Facility in Winfield, Kansas, United States
Job Description
Position Summary:
This position serves as a Mail Clerk for the Winfield Correctional Facility, including staff and resident incoming and outgoing mail. The priority of this incumbent is to process incoming legal mail for residents according to established policy.
Job Responsibilities may include but are not limited to the following:
- Process incoming legal mail. Which includes preparing a legal, official, privileged mail delivery form and distributing legal mail to residents within time limits. Maintains legal mail logs and mail-related documents per records retention schedule. Maintains completed proof of delivery for resident legal mail, responds to attorney requests for validation of delivery.
- Assists in managing facility and U.S. mail for staff and residents following regulations as outlined in K.A.R., General Orders and federal mail regulations. Sorts and distributes resident mail each day it is received; verifies and annotates resident's floor locations, prepares for distribution in each living unit; separates legal, official or privileged mail and manages per policy. Opens, shakes out, and reviews resident mail for contraband and/or security violation(s); follows censor regulations when required on all letters and magazines. Processes staff and facility mail. Forwards mail of transferred/released residents, verifying addresses in OMIS.
- Provides support to the SAA/Mailroom Clerk(s), AS/Mailroom Supervisor, and Unit Team Manager of Special Projects as needed to ensure facility and U.S. mail is processed within specified time limits. Serves as back-up for gathering resident mail in the morning, processing incoming and outgoing mail per policy, notifying EAI of incoming/outgoing for residents on readable mail list, reviewing magazines and books for censorship, sending books and other packages to A&D for residents, and delivering mail to the Post Office at the end of business day.
- Supervise the resident porter(s) as needed to ensure health and sanitation of the Administration Building and accountability of assigned resident(s). Other duties as assigned by supervisor.
