Financial Operations Specialist

at Pittsburg State University in Pittsburg, Kansas, United States

Job Description

Job Description
Pittsburg State University is accepting applications for a Financial Operations Specialist in the Department of the Crossland College of Technology that is responsible for processing financial transactions, accounting, and some administrative duties for a variety of schools and areas within the Crossland College of Technology. Areas of responsibility include, but are not limited to, Automotive Technology, Construction, Engineering Technology, Graphic Communication, Technology & Workforce Learning, and the Dean’s Office. 

Duties and Responsibilities 

Financial Transactions and Accounting – 60%   

Maintains and reconciles monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office for areas of responsibility   

Prepares and maintains various records for a variety of separate accounts within the area of responsibility   

Prepares monthly and quarterly budget reports  

Produces monthly reports on all accounts as needed and enters and manipulates data and information by creating databases, tables and spreadsheets; prepare worksheets and tables; makes various mathematical computations  

Monitors and reconciles 60-70 different procurement card accounts  

Sorts all invoices and gets proper approval to be paid from various accounts  

Processes travel for all staff and students within the area of responsibility  

Tracks all income and expenditures and ensures deposits are made according to PSU policy  

Processes customer payments and reconciles transactions for two-year automotive service center  

Works with CCOT centers and managers to process contracts for non-PSU employees  

Processes A/P invoicing for the use of CCOT vehicle fleet  

Monitors and tracks scholarship expenditures  

Provides financial data to CCOT Event Coordinator  

Administrative Support – 25%   

Acts as direct contact for the Business Center within the Crossland College of Technology  

Acts as the point of contact for Automotive Service Center customers   

Collects, organizes, and composes correspondence; answers phone, responds to email, forwards messages, and schedules and confirms appointments  

Maintains confidentiality of records  

Assists CCOT students with purchasing items required for senior projects  

Maintains filing systems and utilizes SharePoint, Teams and other Office 365 applications  

Knows and understands functions of the office and general policies and guidelines of the university  

Supervision – 10%   

Hires, trains, and supervises the work of student assistants in the CCOT Business Center and performs other required line manager duties  

Coordinates student employee scheduling to ensure effective and efficient coverage of office hours and physical workspace  

Other – 5%  

Serves on committees as directed   

Performs any other related duties as required or assigned