at University of Kansas Medical Center in Kansas City, Kansas, United States
Job Description
Simulation Procurement Specialist
Department:
Zamierowski Institute for Experiential Learning (ZIEL)
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Simulation Business Operations
Position Title:
Simulation Procurement Specialist
Job Family Group:
Professional Staff
Job Description Summary:
The Simulation Procurement Specialist is an advanced-level coordinator role responsible for managing the full procurement life cycle. This includes sourcing, purchasing, payments, vendor relationships, and receiving for office supplies, simulation equipment, capital purchases, service agreements, contracts, and business travel. As a member of the Business Operations Team, this position works closely with other coordinators to additionally provide shared program support for ZIEL operations including simulation resource management, customer communications, coverage of the two reception areas for receiving and hospitality, and travel and event planning.
Job Description:
Job Responsibilities:
Procurement
- Business Procurement Card Transactions: Initiate purchases, ensure proper documentation, maintain compliance with institutional rules and regulations and reconcile all transactions.
- Purchase Orders and Invoicing: Generate new requisitions and purchase orders via the KUMC Workday system, serve as the primary contact for University Accounts Payable, ensure accurate and adequate documentation and compliance, process invoice payment requisitions via Workday, and confirm successful payment and fulfillment.
- Direct Purchases from the University of Kansas Health System: Generate new requisitions and purchase orders via the University of Kansas Health System (UKHS) Workday system, serve as the primary contact for UKHS Accounts Payable, ensure accurate and adequate documentation and compliance with health system policies, and process and confirm successful invoice payment.
- Maintain contact status with The University of Kansas Health System to serve as the primary procurement specialist for ZIEL.
- Develop and maintain relationships with supply chain professionals from various departments in the University of Kansas Health System.
- Develop and maintain relationships with key vendors and suppliers to improve communication, negotiation outcomes, and service quality.
- Partner with internal subject matter experts to gather operational needs and specifications.
- Lead vendor identification and assessment by researching potential suppliers and evaluating cost, terms, quality, etc. to support strategic purchasing decisions for the Institute.
- Track fulfillment of all purchases.
- Receive all mail deliveries and packages.
- Coordinate distribution to appropriate team members.
Shared Program Support
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Required Qualifications
Work Experience:
Preferred Qualifications
Work Experience:
Skills
Required Documents
- Resume/CV
- Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Hourly
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:
$28.18 - $42.27
Minimum
$28.18
Midpoint
$35.23
Maximum
$42.27
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Simulation-Procurement-Specialist_JR009198 or go to https://careers.kumc.edu/ and search for position number JR009198.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
Equal Employment Opportunity Statement
The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination
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