Administrative Assistant

at Geary County in Junction City, Kansas, United States

Job Description

POSITION PURPOSE:

Among other duties, the Administrative Assistant assists the public with recording information, providing copies, and researching other information upon request. The position provides responsive, courteous, and efficient service to the public.

DUTIES AND RESPONSIBILITIES

The duties described below are indicative of what the incumbent may be asked to perform. This position description is not designed to list all tasks and responsibilities of this position. Geary County reserves the right to revise or change job duties, with or without notice, as the need may arise. This position description does not constitute a written or implied contract of employment.

ESSENTIAL FUNCTIONS:

1. Records Military Discharge Records (DD214s) and certified copies.
2. Performs conversion maintenance on mark-ups and corrects errors.
3. Participates in the recording of official documents; includes review, verification, accurate calculation, and collection of fees, entering document information, scanning, and delivering of relevant information and data to appropriate departments before returning document to filer.
4. Provides professional service to customers in the office and/or by phone and/or e-mail, including prompt greetings.
5. Assist customers with locating information and answering questions.
6. Due to the size and scope of the office, reliable and dependable attendance is essential.
7. Verifies document posting in the Tract Index Books.

MARGINAL FUNCTIONS:

1. Scans plats and surveys
2. Maintains subdivision plat index for designated books.
3. Posts Document information in tract indexes.
4. Files and indexes Uniform Commercial Code (UCC) – Fixture Filings
5. In the absence of the Register of Deeds and/or his/her Deputy – or as assigned:

Scans SVQs and transports Deeds and related SVQs to the Appraiser’s Office.

1. Maintains survey index and survey plat books.
2. Helps sort incoming and outgoing mail and correspondence.
3. Perform additional duties as requested by the Register of Deeds.
4. Maintains and provides Death Certificate monthly report for the offices of the County Clerk and County Appraiser.