at RFB Construction Co Inc in Pittsburg, Kansas, United States
Job Description
Key Responsibilities:
Financial Reporting & Analysis:
- Oversee the preparation of accurate and timely monthly, quarterly, and annual financial statements in accordance with GAAP.
- Perform regular bank reconciliations to ensure all financial transactions are accurately recorded and matched between the company’s accounting records and bank statements.
- Conduct in-depth financial analysis, including variance analysis, job cost analysis, and profitability reporting, to identify trends and opportunities for improvement.
- Prepare detailed financial reports to present to management, owners, and external stakeholders.
- Manage the year-end audit process, acting as the primary liaison with external auditors.
- Prepare and submit monthly DBE compliance reports, ensuring accurate vendor classifications and spend tracking aligned with project requirements.
- Analyze financial data to identify risk exposures and trends, providing insight and recommendations to leadership for mitigation strategies.
- Present payables to President weekly.
Accounting Operations:
- Manage and maintain the general ledger, ensuring accuracy and timely recording of all financial transactions.
- Oversee and perform accounts payable and accounts receivable functions, including vendor payments, customer invoicing, and collections.
- Process and reconcile payroll, ensuring compliance with wage laws, benefits deductions, and payroll tax filings.
- Perform regular bank and credit card reconciliations to ensure all activity is accurately captured and discrepancies are resolved promptly.
- Maintain and update the chart of accounts to support operational clarity and financial reporting needs.
- Ensure proper coding of expenses and journal entries in accordance with company policies and accounting standards.
- Prepare and enter monthly accruals, amortizations, and other adjusting journal entries.
- Manage sales tax compliance, including filings, payments, and recordkeeping.
- Prepare and file routine tax forms and reports (e.g., sales tax, payroll taxes, 1099s) with federal, state, and local agencies.
- Prepare and present monthly IFTA fuel tax reports for internal review and approval prior to submission.
- Coordinate with external vendors and departments for billing, reimbursements, and vendor setup.
- Support and implement internal controls and accounting procedures to improve efficiency and reduce risk.
- Assist with month-end and year-end closing processes, ensuring all operational transactions are accurately recorded.
- Maintain documentation and audit trails for all accounting operations in compliance with internal policies and regulatory requirements.
- Develop and implement robust internal controls to safeguard company assets and ensure compliance.
- Collaborate with project managers to monitor project profitability and identify cost efficiencies.
- Uphold the highest standards of confidentiality when handling sensitive financial data, employee records, and proprietary company information.
Cash Flow Management & Forecasting:
- Monitor and manage daily cash position, ensuring sufficient liquidity to meet operating needs.
- Prepare and manage cash flow forecasts to support operational and strategic funding requirements.
- Coordinate the timing of receivables and payables to optimize working capital.
- Manage banking relationships and credit lines.
- Develop and implement cash flow strategies, including recommendations for cost control, vendor payment schedules, or collections efforts.
- Support leadership in evaluating financing needs and maintaining visibility on debt service and capital requirements.
Administrative & Procurement Support:
- Supervise and train accounting staff (if applicable).
- Performs other duties as assigned.
