at Prairie Band, LLC in Holton, Kansas, United States
Job Description
The Senior Accountant will support commercial and retail with accounting-based activities by performing tasks related to general ledger transactions, Accounts Payable, Accounts Receivable (with invoice creation), Month-End Close and balance sheet reconciliations. They will also be able to provide support with project setup, planning, analysis, and closeout, and in large job cases, make entries to adjust those with inventories.
General Ledger:
- Journals – Typical journals throughout the month related to labor, cash movement, accruals, prepaids and project WIPs.
- Account Reconciliation: Reconcile account balances, bank statements, and the general ledger.
- Strategic Support: Assist management with financial forecasting, budget preparation, and other strategic initiatives.
- Sales Tax - Experience specifically with Tax is needed, specifically sales tax and how it varies by county and state.
Project Administration
- Work with the Executive Leadership, Management, and Project Managers to prepare project reports and provide appropriate analysis.
- Certified Payroll reporting for jobs where that is required.
- Track the status of the project ensuring execution and compliance.
- Collect and save all final statements and lien waivers to company folders.
- Assist in the financial aspects of monthly close.
- Month-end review inventory
Accounts Payable
- Collect monthly subcontractor payment applications and review for accuracy.
- Communicate with subcontractors to reconcile pay application status with respect to original contracts, change orders, and pending change orders.
- Assist the Financial Controller/PM in the monthly owner billing by pulling together the backup required based on the owner/contract.
- Review all subcontractor and supplier preliminary lien waivers for accuracy.
- Track certified payroll reporting to ensure that any supplier liabilities are met at the time of Subcontractor payment.
- Disburse funds to the subcontractors and ensure compliance.
- Collect and review all general invoices and match with a Vendor Purchase order/Subcontract.
- Prepare final statements at the end of the project and send them to subcontractors and suppliers for their review.
- Analyze project accounting metrics and each project’s financial position monthly and escalate any issues as needed.
- Manage vendor set ups by activating new and deactivating old.
- Manage project status through activating new and deactivating old.
- Performs other duties and accounting tasks as assigned.
Accounts Receivable
- Reviews Progress Billing/Invoices prepared by the Project Manager for accuracy before approving for release.
- Matching payments to invoice numbers.
- At least monthly, prepare AR aging reports. Coordinates with Business Managers to collect all past-due balances on time.
- Send required releases to Customers.
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