at Hutchinson Community College in Hutchinson, Kansas, United States
Job Description
Essential Functions –
- Provide clerical support regarding day-to-day operations of office for department chairs and faculty (e.g., mail, phone answering/transfer, scheduling appointments, word processing, scans/faxing, directing inquiries, data entry, copying, maintaining electronic files, travel arrangements including airline and hotel reservations, cars, and vans, etc.) and preparing class materials including printing, preparing class packets as well as processing scantron sheets.
- Provide a friendly customer service-oriented atmosphere and support for department chairs, faculty, students, staff, guests, vendors, stakeholders and/or any visitors to HutchCC.
- Communicate professionally and accurately and serve as a knowledge-resource for HutchCC information, directing to the correct resource or staff member.
- Plan and fulfill meeting/event needs, including enrollment activities and recruiting events, coordinating room reservations when appropriate.
- Attend meetings as assigned, recording minutes as required; notify appropriate persons of meetings, distribute agendas, prepare/distribute minutes.
- Manage logistical and inventory supplies needs; order and see to the maintenance of equipment.
- Prepare and follow-up on purchase orders, receipts, forms, and documentation of expenses, including timely payments of invoices.
- Coordinate schedule and assist with supervision of possible student workers and/or dept. staff; delegate responsibilities as appropriate.
- Assist in effective recruitment and retention of students.
- Flexibility in working occasionally in the evenings (i.e., beginning of semesters).
- Arrive on time for work, attend work regularly, and successfully perform the responsibilities of the position.
- With prior approval of the department chair, serve actively on campus committees
- Comply with HutchCC policies, procedures, and practices.
President’s Office –
- Provide clerical support as needed.
- Work cooperatively and respectfully with the Administrative Assistant to the President
Secondary –
- Provide clerical support in multiple buildings, including: Shears Technology Center, Ag Diesel at South Campus, Cosmetology, Building 12, Aide-Wifco, or others.
- Perform other responsibilities as assigned by Department II Chairs
