at Wichita State University in Wichita, Kansas, United States
Job Description
Job Summary
Performs office support duties of a clerical or secretarial nature. Duties may be comprised of general office duties along with some specialized duties.
Essential Functions
Answers, screens and routes phone calls, may include multi-line phone systems. Greets and directs guests. Prepares and distributes correspondence, forms, reports, presentation materials and other written communications, as required. Schedules and supports preparation for meetings, conferences, courses, programs and/or special events. Establishes and maintains filing systems. May order and maintain sufficient inventory of office supplies and equipment.
Job Duties
- Coordinate full travel and logistics for trips, conferences, and retreats.
- Manage scheduling for the department (and beyond) like a pro.
- Complex schedules not only of in-house staff but business partners too.
- Welcome and host guests — you’ll be the face of the office.
- Prep meetings (both internal & external), take minutes, and track follow-ups so nothing falls through the cracks.
- Plan retreats, celebrations, and team events.
- Handle office tasks: filing, form completion, and keeping us running smoothly.
- Caretaker of in-house lists, keeping all things organized (mailing, contacts, etc.)
- Assisting with business development efforts on an overall scale.
Required Education and Experience:
- High school diploma or equivalent
- Six (6) months of experience in general office, clerical, administrative support or related field
Required License/Certifications/Training:
None
Knowledge, Skills and Abilities:
- Strong organizational abilities; attention to details
- Proficiency with Microsoft Office Suite
- Excellent communication (oral and written)
- Customer service is a priority with a proactive approach and client-focused
- Adaptable, and the capacity to multitask in a fast-paced environment
Additional Information:
Physical Requirements:
Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.
Additional Physical Requirement:
To view full details and how to apply, please login or create a Job Seeker account