at Mueller Group, LLC in Emporia, Kansas, United States
Job Description
Mueller Water Products is the nation's leading manufacturer of flow control devices for the water and gas distribution industries and has an immediate opening for an Administrative Assistant in our Emporia, KS facility. For over 160 years MWP's manufacturing commitment has ensured one of the world's most precious resources, clean drinking water, reaches millions of people daily. Come be a part of something that sustains and enriches the lives of every human being.Job Description:
Mueller's manufacturing commitment ensures one of the world's most precious resources, clean drinking water, reaches millions of people daily. Come be a part of something that sustains and enriches the lives of every human being. As an Administrative Assistant, you will support the Warehouse Manager along with their direct reports and supporting departments to drive an efficient operation.
Primary Responsibilities:
- Process incoming mail and packages daily, maintain physical files, and support managers and associates with administrative tasks, as required.
- Verify invoice tracking information is entered into the MRP system prior to invoicing, then print, match, and check invoices against orders to identify and correct errors.
- Maintain a daily shipment log, prepare and forward the Hashtag Report to Accounting, and file invoices/orders once completed.
- Manage back orders by obtaining updated work order dates, updating the system, and reprinting documents as needed.
- Provide back-up support to the logistics team as necessary by preparing supporting shipment documents and commercial invoices when required to support shipments.
- Verify accuracy of vendor invoices by matching packing slips and purchase orders, ensure pricing matches system records, and route any changes for approval.
- Code invoices, submit via Tungsten, scan/forward to Accounts Payable, follow up on delayed or unpaid invoices, and reconcile against the AP Ledger before filing.
- Receive purchase orders in MRP system, prepare Incoming Inspection Sheets as needed, label and post received materials, and forward invoices to AP, when applicable.
- Prepare and ship product catalogs as needed.
- Prepare and distribute the daily backlog report, updating promise dates and notifying staff of changes.
- Process returned goods (RMAs) by filing incoming requests, matching paperwork, submitting for system completion, logging completed returns, and returning to the requestor.
- Log paper checks received, forward weekly, and notify designated staff with payment details and tracking information.
- Other tasks as assigned by manager.
Required Skills:
- Must have strong social and interpersonal skills to interact with internal and external customers.
- Ability to prioritize many different tasks at once.
- Ability to adapt to changes and requests from multiple requestors.
- Must be detail oriented and able to pivot as needed in a fast-paced environment.
Required Education/Experience:
- High School Diploma/GED equivalent or equivalent experience required.
- A minimum of 2-4 years administrative assistant or similar experience required.
- Intermediate Microsoft Office skills - including Word, Excel PowerPoint, and Outlook
Preferred:
- Associate degree or higher degree in Office Technology, Administration, or Business-related discipline
- Microsoft Office Specialist Certification or comparable computer certification
- Familiarity with warehousing/manufacturing operations.
- Familiarity with MRP systems a major plus (JD Edwards, AS400, Oracle, etc.)
Physical Requirements:
- Ability to remain in stationary position or standing position for prolonged periods and alternate between
- Ability to repeat gross or fine manipulation that may include the use of wrists, hands, and/or fingers.
- Ability to wear Personal Protective Equipment (PPE), including, but not limited to, safety glasses, steel-toed or metatarsal-guarded shoes, and/or ear plugs, while working in an industrial and/or manufacturing environment.
- Ability to constantly communicate with others to exchange information in person, via phone, or via use of computer.
- Ability to occasionally lift, carry, push, pull, or move objects up to 25 pounds in weight in all directions.
- Ability to occasionally reach overhead or at or below shoulder level.
- Ability to occasionally stoop, crouch, or kneel.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by law. To view full details and how to apply, please login or create a Job Seeker account
