at Zernco in Wichita, Kansas, United States
Job Description
Essential Functions, other duties may be assigned.
- Consistently able to work in the office during the hours of 8am -5pm Monday – Friday.
- Attends All Employee Meetings as scheduled.
- Providing administrative services to assist the PE/PM on the New and Remodel Commercial Construction projects from buy out to close out
- Other administrative duties assigned may include; printing, binder organization, booking travel, meeting coordination, assisting in training on administrative tasks for new hires, editing and creating documents for Operations team
- Gathering required documentation, set up projects in tracking system and create job files
- Confirming ETA dates / arrival times for various materials/deliveries
- Prepare and send purchase orders and subcontracts
- Create and process Owner and subcontractor change orders
- Request and track subcontractor insurance certificates and bonds, review certificates for compliance
- City / state specific licensing and permit required documentation assistance
- Prepare final lien waivers to release retainage at closeout of a project
- Assist with keeping vendor information updated and current in Accounting software
- Requesting W-9, COI documents and Lien Waivers
- Review subcontractor pay applications for payments and work closely with accounting to ensure proper payment to vendors / subcontractors
- Phone conversations with vendors, suppliers, subcontractors and clients based on the needs of the PE or PM for assigned projects
- Scan and file documents into project files & Pronovos (CMS)
- Coordinate with field personnel utilities, storage units, job trailer, dumpsters, portable facilities
