Administrative Assistant

at Kansas Turnpike Authority in Wichita, Kansas, United States

Job Description

KTA is looking for hard working, eager individuals to join our team. Come join a family cultured organization with excellent benefits, and pay. KTA participates in the Kansas Public Employees Retirement System (KPERS). KTA only accepts applications for full-time employment when there is a current opening and always accepts preliminary applications for part-time toll collector. Applications are kept on file for 60 days. The number of part-time hours available is contingent upon scheduling needs and applicant’s availability but will not exceed 29 hours per week. If contacted for possible employment, an official application will be required.

Department: Incident Management Center

Definition and Examples of Work

• Complete payroll reports for IMC, TAC, and KHP personnel.
• Maintain schedules for Turnpike Assist and KHP personnel.
• Enter bi-monthly time and activity information for Troopers.
• Assist in managing and ordering supplies for IMC, TAC and KHP personnel.
• Process photos from Troopers for submission to KHP headquarters.
• Receive and disseminate subpoenas and KORA requests to Troopers and other KTA personnel, as necessary.
• Assist customers with questions relating to citations and other incidents occurring on the turnpike.
• Assist other KTA employees in need of information from citations or incidents for filing claims by completing and sending appropriate reports.
• Act as a liaison between KTA employees in the field and KTA employees at headquarters.
• Answer incoming phone calls or emails for the department and responding or forwarding appropriately.
• Prepare and send routine electronic communications to other KTA employees.
• Maintain financial, inventory or other records including both electronic and paper files.
• Assists with business events.
• Assist KTA and KHP personnel by notarizing documents when needed.
• Additional duties may be assigned as business needs require.               

Latitude and Impact of Position
This position works independently and as part of a team, including providing input and problem solving with others to complete tasks. Negotiation and persuasion is used with internal and external customers and vendors. Decision making is typically done in conjunction with others. Successful completion of job tasks impacts customer satisfaction and external company image.

Work Environment
The work environment described here is representative of the general work environment for the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Primarily works in office environment while using computers and related peripherals and other office equipment.

The Kansas Turnpike Authority is an equal and affirmative action employer. We provide all employees and applicants for employment with equal employment opportunities without regard to race, color, religion, gender, age, national origin, sexual orientation, gender identity, citizenship, immigration status, marital status, military status, any covered veteran status, disability status, genetic information, caregiving responsibilities or any other basis prohibited by law.

You may also be subject to the following pre-employment requirements: credit check, background check, educational validation, physical, drug and nicotine testing, and driver's license check.