Administrative Assistant

at Blue Cross Blue Shield of Kansas in Topeka, Kansas, United States

Job Description

Perform a variety of administrative and secretarial tasks aimed to optimize the time and performance of a director, multiple managers or employees of a department. Tasks may involve acting as a first point of contact, dealing with correspondence and phone calls, organizing meetings and appointments, preparing documents or reports, and controlling access to the director, manager or the department. May involve handling confidential information.

**This position will be onsite in the Topeka office.

Why Join Us

• Make a Positive Impact: Your work will directly contribute to the health and well-being of Kansans.

• Family Comes First: Total rewards package that promotes the idea of family first for all employees.

• Professional Growth Opportunities: Advance your career with ongoing training and development programs.

• Dynamic Work Environment: Collaborate with a team of passionate and driven individuals.

• Trust: Work for one of the most trusted companies in Kansas

• Stability: 80 years of commitment, compassion and community

Compensation

$20.42 - $24.30 hourly
Non-Exempt 11

• Blue Cross and Blue Shield of Kansas offers excellent competitive compensation with the goal of retaining and growing talented team members. The compensation range for this role is a good faith estimate, it is estimated based on what a successful candidate might be paid.  All offers presented to candidates are carefully reviewed to ensure fair, equitable pay by offering competitive wages that align with the individual's skills, education, experience, and training. The range may vary above or below the stated amounts.
   

What you’ll do

• Respond to routine requests using form letters or emails and to more unusual requests by editing templates to create customized responses.

• Produce, update and provide best practice support on MS documents, databases and other departmental systems to support the work of leadership. Tasks could include purchasing materials, entering budgetary information, time and expense recording, supporting leadership with contracting activities, and similar.

• Plan for meetings, conferences, or events, schedule meetings, and organize travel plans following detailed instructions to facilitate business meetings.

• Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

• Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

• Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.

• Plans and prioritizes work to meet commitments aligned with organizational goals. For example, gains a clear understanding of the main tasks needed to complete work in the right sequence.

• Uses clear and effective communication skills and supports business processes.

What you need

• Maintains discretion and confidentiality in relationships with leadership and staff.

• Uses clear and effective verbal communications skills and provides technical guidance when required on expressing ideas, requesting actions and formulating plans.

• Supports business processes by understanding and effectively using standard office equipment while providing technical guidance as needed.

• Works with guidance to plan, organize, prioritize, and oversee activities to efficiently meet business objectives.

• Works with guidance to review and create relevant, effective reports.

Education and Experience

• High school diploma or equivalent. 

• Project management experience preferred.

• Previous administrative experience preferred.

Physical Requirements

• Sedentary desk work

• Occasional lifting up to 20 lbs.
   

Benefits & Perks

• Base pay is only one component of your competitive Total Rewards package

• Incentive pay program (EPIP)

• Health/Vision/Dental insurance

• 6 weeks paid parental leave for new mothers and fathers

• Fertility/Adoption assistance

• 2 weeks paid caregiver leave

• 5% 401(k) plan matching

• Tuition reimbursement

• Health & fitness benefits, discounts and resources