at Riley County in Manhattan, Kansas, United States
Job Description
Job Title: LEGAL SECRETARY
Department: County Attorney
Reports To: Office Manager
Pay Range: 8
Status: Full time
FLSA Status: Non-Exempt
Position Summary: The Legal Secretary engages in numerous administrative functions to include communicating with the public, partner agencies, witnesses and victims of crimes. Assisting the County Attorney and the Assistant County Attorneys of Riley County in being prepared for court. The Legal Secretary improves attorney efficiency by preparing court documents and correspondence, maintaining case tracking systems and attorney calendars and ensuring quality communication and work product.
ESSENTIAL FUNCTIONS:
- Prepares various litigation documents such as summons, complaints, motions, warrants, transportation orders, subpoenas and dispositions. Includes journalizing hearings of each case.
- Maintains information in the case tracking system from the beginning until the end of a case by capturing detailed notes The disposition of each charge, type of plea, sentence imposed, probation or prison, should be included within the case notes.
- The person must be literate in the use of technology to include Microsoft word, Excel, and other software programs used on a daily basis within the County Attorney’s Office.
- Maintains calendars up-to-date with times and places for court appearances, meetings and deadlines.
- Responsible for coordinating the County Attorney’s response to Expungement and coordinating with the courts hearing dates.
- Prepares emergency filings to include Child in Need of Care, Mental Illness Commitments, and Juvenile Offenders cases within 48 hours in order for a hearing to be scheduled and held in accordance with the time period prescribed by law.
- Notifies witnesses of the hearing telephonically or electronically or both.
- Answers telephone and assists public at front counter when needed to include defense attorneys, police officers, victims and witnesses.
- Covers receptionist desk during breaks and lunch on a rotation basis.
- Performs miscellaneous office duties as required such as preparing discovery for defense attorneys, amending complaints, request interview tapes, photo discs, obtains reports from law enforcement agencies or other organizations; contacts other counties requesting certified journal entries of prior convictions, and requests certified driving records from DMV.
