at Hutchinson Community College in Hutchinson, Kansas, United States
Job Description
Essential Functions –
- Provide clerical support regarding day-to-day operations of office for department chairs and faculty (e.g., mail, phone answering/transfer, scheduling appointments, word processing, scans/faxing, directing inquiries, data entry, copying, maintaining electronic files such as inventory tracking of existing, newly purchased and surplus equipment, travel arrangements including airline and hotel reservations, cars, and vans, etc.), preparing class materials including printing, preparing class packets, processing scantron sheets and request marketing material updates through the appropriate campus areas (i.e., tri-fold brochures, posters, banners, web) for the department.
- Provide a friendly customer service-oriented atmosphere and support for department chairs, faculty, students, staff, guests, vendors, stakeholders and/or any visitors to HutchCC.
- Communicate professionally and accurately and serve as a knowledge-resource for HutchCC information, directing to the correct resource or staff member.
- Plan and fulfill meeting/event needs, including enrollment activities, coordinating room reservations when appropriate.
- Attend meetings as assigned, recording minutes as required; notify appropriate persons of meetings, distribute agendas, prepare/distribute minutes.
- Manage office supplies inventory and ordering.
- Prepare and follow-up on purchase orders, receipts, forms, and documentation of expenses, including timely payments of invoices.
- Coordinate schedules and assist with supervision of possible student workers and/or department staff: delegate responsibilities as appropriate.
- Flexibility in working occasionally in the evenings (i.e., beginning of semesters).
- Arrive on time for work, attend work regularly, and successfully perform the responsibilities of the position.
- With prior approval of the department chair, serve actively on campus committees.
- Comply with HutchCC policies, procedures, and practices.
Secondary –
- Provide clerical support in multiple buildings, including the following: Shears Technology Center, Ag Diesel at South Campus, Cosmetology, Building 12, Aide-Wifco, or others.
- Perform other responsibilities as assigned by Department II Chairs.
