at Maize USD 266 in Maize, Kansas, United States
Job Description
We are seeking a friendly detail-oriented Administrative Assistant to support our operations team. This is a 12-month, full-time position located at the district office.
A Day in the Life:
- Receive and distribute incoming mail and deliveries for members of Operations and Maintenance.
- Create and maintain an orderly filing system for projects, bids, purchase orders, bond documents, inspections and inspection certificates as required by law and records disposition rules.
- Initiate purchase requisitions and track progress of open purchase orders for maintenance activities and capital projects.
- Reconcile all receipts with valid purchase orders and prepare for Director's approval.
- Schedule contractors as needed to conduct facility repairs.
- Coordinate annual maintenance and repair of district fire panels and fire system components.
- Maintain and update fire code books at each facility annually.
- Maintain records of all district facility quarterly and annual fire system tests as required by law.
- Coordinate repair of district intercom systems
- Coordinate annual maintenance and repair of district elevators
- Oversee and track all warranties for facility systems. Schedule warranty inspections and work to ensure warranty claims are honored.
- Maintain the facility user request database and calendar
- Schedule and coordinate the use of district facilities by inside and outside individuals and groups.
- Invoice facility rentals and process payments.
- Produce reports on facility utilization.
Profile of a Successful Candidate:
- Strong computer skills
- People skills are important, as well as a positive attitude and good oral/written communication
- Ability to multi-task
- Ability to work well with others
Environment:
- Typically a professional office environment with moderate level of interruptions
- Generally the job requires 90% sitting, 10% standing/walking, may need to lift up to 25 pounds
- Occasional lifting of boxes, as well as carrying, pushing, pulling, stooping, kneeling, and crouching. Fine finger dexterity is used
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