Payroll Accountant

at Harper Industries, Inc in Harper, Kansas, United States

Job Description

(Department: 502-HR/PR)

Harper Industries is looking to fill a full-time Payroll Accountant role. This is a newly created role within our company that aims to accommodate our growing employment base. The Payroll Accountant will be responsible for running a weekly payroll as well as administrating benefits, reconciling benefits accounts and invoices, completing audits, and balancing payroll taxes. This role will report to the Accounting Manager.

The ideal candidate will be detail-oriented, curious, and organized. While accounting and/or payroll experience is preferred, the most important factor is someone with the right aptitude to investigate and solve problems. This person will provide a backup in the accounting department, cross-training in Accounts Payable, Accounts Receivable, and Order Processing.

• Processing of weekly payroll for approximately 175 employees in Paylocity
• Thorough auditing of payroll records to ensure accuracy of deductions, taxes, additional pays, and other payroll data
• Performing weekly timecard audits prior to payroll processing to ensure accuracy
• Maintenance of payroll information and employee records
• Processing of new hires, terminations, job changes, and other employment changes
• Preparation and analysis of reports related to payroll and benefits
• Maintenance of spreadsheets used in the processing and reconciliation of payroll and benefits
• Administration of benefits, including assisting with open enrollment and processing of employee benefit changes
• Administration of the 401K plan including processing employee changes, completing the annual 401K audit, preparation of annual filings, and other related tasks
• Compilation of data for the annual worker’s compensation audit
• Management and upkeep of PTO allocations
• Preparation of benefits invoices, including auditing for accuracy against payroll records, balancing of deductions, and accurate G/L coding by deduction and department
• Tracking training hours for the Kansas High Performance Incentive Program annual report
• Maintenance of employee and I-9 files
• Creation and upkeep of payroll processing instructions
• Support Human Resources in onboarding via new hire paperwork and benefits enrollment
• Assist with the reconciliation of payroll accounts
• Serve as a backup in the Accounting department
• May be assigned to assist with HR projects as time allows
• Other duties as assigned

• Minimum of 1 year of experience in accounting or payroll
• Excellent verbal and written communication, interpersonal, and customer service skills
• Excellent organizational and time-management skills, including the ability to complete tasks on a structured timeline
• Understanding of confidentiality rules and willingness to receive HIPAA training
• Strong analytical and critical thinking
• Proficient with the Microsoft Office suite with an emphasis on Excel

• Two years (or more) of payroll processing experience with knowledge of payroll, tax, and benefit
• Experience with web-based payroll programs such as Paylocity and significant experience processing payroll
• A bachelor's degree in business administration or human resources, or equivalent experience preferred

• 40-hour work week
• This role is on-site in Harper, KS
• This is a non-exempt position
• Overtime with pre-approval by supervisor

• Requires some walking, bending, stooping, stretching, and carrying objects (usually less than twenty- five pounds)
• Requires finger dexterity for keyboarding, visual skills for reading, and clear and concise verbal skills for communicating and receiving instructions

• Accounting Manager

Harper Industries does not discriminate against employees or applicants for employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information or any other legally protected class with respect to all employment, programs and activities sponsored by Harper Industries, Inc.