at University of Kansas Medical Center in Kansas City, Kansas, United States
Job Description
Administrative Assistant- Lab Animal Resources
Department:
RSC Lab Animal Resource (LAR) Administration
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Facility Director
Position Title:
Administrative Assistant- Lab Animal Resources
Job Family Group:
Professional Staff
Job Description Summary:
Assistant to an administrator (director or above), including scheduling and sending correspondence on behalf of the administrator and/or department. Prepares project and grant budgets for use in planning, policy making and program evaluation. Compiles information, prepares reports and is involved in implementing departmental policies.
Job Description:
Key Roles and Responsibilities:
- Serve as the primary point of contact for LAR. Manage day-to-day front office movement, welcome visitors, answer main phone line, provide dock and vendor assistance, and assist research staff as needed. Keep office equipment functional, distribute mail and handle correspondence. Maintain office supplies both tracking and procurement. Maintain LAR shared inbox, respond to or triage email inquiries for leadership and route emails as needed.
- Manages calendars of key individuals in leadership with strong attention to detail. Schedule meetings, trainings, etc. as well as reserve appropriate spaces. Maintain system calendars including meetings and employee absences. Make travel arrangements and coordinate schedules in accordance with required policies and procedures.
- Work with HR on recruiting and scheduling candidates. Coordinate schedules and point of contact for new employee orientation and initial onboarding. Assist training coordinator with training, scheduling, badge, and key access to LAR.
- Track projects and ensure requests for information and reports are met on time. Support efforts to improve efficiency through data collection and analysis.
- Support the establishment and implementation of compliance and office standard operating procedures. Compile data and produce reports relative to regulatory issues as needed. File archiving (electronic and hard copy), filing and copying animal medical records, USDA records, OHSA records, facility management records, training records, and IACUC records as needed.
- Manage PI requests for non-conventional items.
- Assist with the implementation of new software and systems. Work with IT on technical issues within the department and is designated Account Requestor. Manages My Identity for LAR.
- Coordinate coverage with other individuals in front office. Provide backup support for Census coordinator for reconciling and keying census data into the department's facility management system.
- Other administrative duties and special projects as assigned by the Senior Director of Laboratory Animal Resources
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Required Qualifications
Education: High school diploma or GED 4 years of relevant work experience.
Work Experience:
- 4 years of relevant work experience.
- Understanding and adherence to government and private compliance regulations.
- Experience working in a governmental or large corporate environment.
- Computer experience using Microsoft Office Suite applications.
- Excellent communication as evidence by application materials.
Preferred Qualifications
Education: Bachelors degree in Business Administration.
Work Experience:
- Experience with E-mail software and data management programs.
Skills:
- Excellent organizational, public relations, multi-task management skills.
Required Documents
Resume
Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Hourly
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:
$24.20 - $35.09
Minimum
$24.20
Midpoint
$29.64
Maximum
$35.09
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Administrative-Assistant--Lab-Animal-Resources_JR008774 or go to https://careers.kumc.edu/ and search for position number JR008774.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
Equal Employment Opportunity Statement
The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination
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