at Hutchinson Community College in Hutchinson, Kansas, United States
Job Description
Essential Functions–
- Perform Business Office duties as directed by the Director of Accounting Services including daily projects and spreadsheets as needed.
- Assist in all areas of the Business Office performing daily tasks as needed.
- Sort and distribute all incoming mail for the college (including interdepartmental).
- Distribute Business Office mail to appropriate people.
- Sort and distribute Mail Room collection drawer multiple times throughout the day.
- Maintain supply for certified mail and assist individuals with completing the forms.
- Sort and prepare outgoing mail for third party mail pick up.
- Assist customers at the mail room counter.
- Balance the stamp drawer and maintain a supply of stamps.
- Fund and monitor US Post Office permits
- Ensure the security of the college’s mail and keep accurate inventory of mailbox keys.
- Prepare all the copy work for the college.
- Place service calls on all multi-functioning devices (MFDs) and copiers for the college.
- Maintain inventory of toner, copier supplies and various paper types.
- Prepare monthly reports for all MFDs and copier charges for interdepartmental charges. Monitor usage and suggest adjustments to ensure the efficient use of copy machines.
- Check out Prepaid/Credit cards to employees making sure to follow current procedure. Electronically submit documentation once the cards are returned.
- Review and mail accounts payable checks.
- Submit monthly invoices related to this position.
- Arrive for work on time, attend work regularly, and successfully complete the responsibilities of the position.
- Comply with HutchCC policies, procedures, and practices.
- Serve actively on campus committees.
Secondary:
- Perform other responsibilities as assigned by the Director of Accounting Services and/or the Vice President of Finance and Operations.
