Office Associate - Parks

at Harvey County in Newton, Kansas, United States

Job Description

JOB DESCRIPTION

Title:

Office Associate

Pay Grade:

55

Department:

County Parks

FLSA Status:

Non-Exempt

Reports To:

Parks Director

Revision Date:

6/10/24

POSITION SUMMARY

This 20 hour/week position provides administrative and clerical support of the County Parks department.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. However, they are not to be construed as exclusive or all–inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

• Provides customer service to internal and external customers; greets, receives, and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.
• Enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
• Maintains electronic, paper filing, and record systems to provide easy access to records and information; provides retention of records as required by Department and County policies.
• Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail.
• Composes routine correspondence; proofreads and edits documents.
• Performs cash and credit card transactions for customers.
• Balances cash in drawers, deposits funds in vault, balances funds, accounts and books.
• Performs bookkeeping functions including account statements and daily deposits; issues refunds, receipts, posts, and records payments.
• Debits, credits, and totals accounts on computer spreadsheets and databases, using specialized accounting software.
• Tracks and reports CFAP on a monthly basis.
• Schedules building and shelter rentals within the Park system.
• Assists with the purchasing of supplies.
• Assists in the creation of County Parks brochures.
• Assists in maintaining the Park’s social media presence and web page updates.
• Conducts special projects for the department.
• Provides assistance and support to other team members as needed.
• Other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS

• Associate's degree or equivalent from an accredited college and one (1) year of general administrative office experience.
• CPR/First Aid certification required within timeframe specified by the County.

SUPERVISORY RELATIONSHIPS

Works under the supervision of the Parks Director. Employee may need to occasionally choose from defined alternatives to resolve problems but consults with the Parks Director on



Equal employment opportunity, including veterans and individuals with disabilities.

PI270661364