at City of Wichita in Wichita, Kansas, United States
Job Description
The City of Wichita is NOT an E-Verify Employer.
Distinguishing Features of Work
Are you a highly organized, detail-oriented individual with a talent for multitasking? The Administrative Assistant plays a key role in supporting the Information Technology department by managing critical tasks such as budgeting, payroll, contracts, and program administration. In this role, you will serve as the IT payroll liaison, sending monthly FMLA accruals, processing travel requests for IT analysts, paying utility invoices to vendors, and handling journal entry billing for IT asset charges to City departments. You will also assist with onboarding new employees by creating and updating active directory accounts, processing name changes, handling terminations, and setting up new users with Laserfiche accounts.
This position involves compiling financial data, processing payroll, handling procurement, and maintaining accurate records, while ensuring compliance with established policies and procedures. The role demands excellent communication skills, proficiency in IT systems, and the ability to build effective working relationships across departments and with external partners. With potential supervisory responsibilities and opportunities to step in for a supervisor when needed, this fast-paced position is perfect for someone who thrives in environments with frequent deadlines and varied responsibilities. If you enjoy independent problem-solving and taking ownership of critical tasks, this role is for you.
**Posting may close at any time**
Examples of Work Performed
- Gathers and compiles budget, payroll and/or other financial data.
- Composes responses to routine correspondence.
- Records minutes or takes notes for a supervisor at meetings with staff employees, outside agencies, boards and/or commissions.
- Evaluates information, developing alternatives and formulating recommendations.
- Evaluates, develops, modifies, and/or implements administrative support process and procedures.
- Monitors and ensures compliance with policies and procedures.
- Processes specific sets of complex transactions involving employees, outside agencies, and/or citizens.
- Maintains program or project information data base or files.
- Verifies accuracy and/or completeness of transactions.
- Compiles transaction summary information.
- May have responsibility for processing and verifying payroll for a division, department or other work group.
- May assume responsibilities of supervisor in his/her absence.
- May be responsible for training and meeting room configuration, and equipment and materials.
- Completion of work assignments may require the operation of a vehicle.
- These examples are not intended to be all-inclusive.
- Other related duties may be assigned as needed.
Requirements of Work
- Knowledge of research techniques, sources of information, and statistical procedures.
- Knowledge of electronic spreadsheet development, using basic mathematical and descriptive statistical operations.
- For Municipal Court Clerk's Office position, knowledge of the functions, practices and principles of information processing, analysis and management.
- May require knowledge of union agreements, Human Resources policies and other regulations covering payroll administration.
- Ability to use a computer to access, interpret, and record information.
- May require the ability to effectively plan, organize, and supervise the work of others.
- Ability to review complex data entry for verification of accuracy.
- Ability to communicate clearly and effectively, both orally and in writing.
- Ability to develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, and the public.
- May require ability to move tables, chairs and carts as needed to set up meeting and training rooms.
- May require ability to acquire and maintain a valid Kansas driver's license.
- An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.
- Public Works & Utilities is responsible for the operation of many critical systems, such as water and wastewater treatment, the City's transportation network, and more. Therefore, PW&U employees are the first responders in many emergency situations. When an emergency is declared by the Department Director, or designee, all employees may be required to work in preparation, response, or recovery activities related to the stated emergency.
Offers of employment are contingent upon passing a pre-employment physical, which includes drug screening, and upon satisfactory evaluation of the results of a criminal record check.
Applicants have rights under Federal Employment Laws. Please find more information under the following links:
https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf (Download PDF reader)
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf (Download PDF reader)
https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf (Download PDF reader)
