IDP Business Coordinator

at Wichita State University in Wichita, Kansas, United States

Job Description

Position Title:   IDP Business Coordinator

Position Number:  NEW

Position Status:  Full-Time

Regular Work Hours:   Typically Monday-Friday, 8am-5pm; additional hours and weekends may be required; work is completed onsite and in-person

Location:  Wichita, KS - WSU Main Campus

Position Specific Responsibilities:  We are seeking a detail-oriented team member with initiative to work collaboratively with internal and external organization partners. This position will coordinate employee travel, process invoices and payments, facilitate reconciliations, and accurately complete data entry.

Summary of Responsibilities:   Coordinates and facilitates the processing, reconciliation, and tracking of activities related to invoices, payments, and expenses for assigned centers.

Essential Functions:  

• Processes invoices and payments for assigned centers.
• Coordinates employee travel, including but not limited to, completing prior authorizations and coordinating and processing receipts and expense receipts.
• Coordinates freight shipping
• Completes data entry and reconciliations accurately and efficiently
• Sorts and distributes mail
• Works collaboratively with internal and external organization partners.

Requirements:

Minimum Education:   High school diploma or equivalent

Preferred Education:  Bachelor’s degree in related field

Minimum Experience:  Four (4) years of related experience; every 30 hours of college coursework can be substituted for one year of experience.

Preferred Experience

Knowledge, Skills and Abilities:

• Ability to exercise sound judgment to facilitate solid business decisions.
• Ability to problem solve and think critically
• Excellent attention to detail and accuracy, with the ability to efficiently process a high volume of transactions
• Excellent verbal and written communication skills, and active listening skills
• Professionalism, confidentiality, and the ability to build a positive rapport with others

Licenses, Certificates and Registrations - None

Sponsorship:  No, due to export control requirements, the University cannot sponsor applicants for employment authorization for this position.

User Export Compliance:  This position requires access to EAR or ITAR controlled technologies. Applicants are required to be eligible for employment under U.S. export control laws and must meet the requirement of being a “U.S. Citizen”.

Department Information:  Department - 102155-National Institute for Aviation Res

Salary Information:  Pay Information - Commensurate with experience.

Overtime Eligibility Yes

Eligible for Shift Differential? Yes

Benefits Eligible? Yes

Requisition Details:

• Posting Date 11/23/2022
• Closing Date
• Proposed Start Date

Physical Demands / Physical Requirements

• Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators.
• Ability to communicate with others and accurately exchange information.
• Ability to remain in a stationary position.

Physical Weight Category:   Sedentary: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves remaining stationary most of the time.

Supplemental Questions - Required fields are indicated with an asterisk (*).

1. * Will you now or in the future require sponsorship for employment visa status?

• Yes
• No

2. * Can you meet all educational, experiential and knowledge, skills and ability requirements for this position?

• Yes
• No

Documents Needed to Apply:

Required Documents

1. Resume

Optional Documents

1. Cover Letter/Letter of Application